Fuel Logistics & Accounting Analyst

PDI Technologies

About The Position

PDI Technologies is seeking a Fuel Logistics & Accounting Analyst for its Fuel Management team. The role supports customers’ day-to-day fuel operations by managing fuel inventory and deliveries, coordinating with customers, fuel suppliers, carriers, and internal teams, and ensuring accurate fuel accounting. Using PDI software and data, the analyst helps maintain appropriate inventory levels, reconcile transactions, resolve invoice discrepancies, and keep fuel operations running efficiently. The position is suited to someone with experience in fuel operations, dispatch, logistics, bookkeeping, accounting, or high-volume data processing who enjoys working with numbers, solving problems, and providing customer service. The role requires the ability to work nights and weekends as needed as part of an on-call rotation. The position pays $16 per hour.

Requirements

High school diploma or equivalent.
At least 2 years of experience in dispatch, fuel accounting, logistics, bookkeeping, accounting, or a related field.
Basic understanding of accounting principles.
Strong Excel skills and comfort working across multiple systems and large volumes of transactional data.
Strong attention to detail and ability to identify and resolve discrepancies.
Strong problem-solving, organizational, communication, and time-management skills.
Ability to manage multiple priorities independently and as part of a team.
Ability to work nights and weekends as needed as part of an on-call rotation.
Must be legally authorized to work in the United States without current or future employer sponsorship; PDI Technologies cannot provide visa sponsorship.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, Supply Chain Management, Logistics, or a related field.
Petroleum or fuel industry experience.

Responsibilities

Make fuel purchasing and delivery decisions independently within established guidelines.
Monitor tank levels and usage trends and plan deliveries based on current inventory and average daily usage.
Monitor market conditions and adjust delivery timing when appropriate to balance customer fuel needs and purchasing opportunities.
Schedule, coordinate, and manage fuel deliveries to customer locations.
Build strong working relationships with fuel suppliers and carriers.
Respond to customer calls, emails, and service requests professionally, helpfully, and promptly.
Identify and resolve customer issues or coordinate with the appropriate internal team when additional support is needed.
Keep customers informed throughout the resolution process.
Review vendor invoice exceptions, correct errors, and work with vendors to resolve discrepancies or dispute invoices on behalf of customers.
Process and reconcile fuel transactions—including purchases, deliveries, and sales—across multiple systems and investigate discrepancies.
Track fuel inventory, costs, pricing, and volumes to support accurate reporting and margin analysis.
Prepare and manage customer statements while maintaining accurate supporting documentation.
Partner with Accounting, Reconciliation, and other internal teams on reporting and analysis to help customers make informed decisions.