Fuel Coordinator

Loop Neighborhood • Union City, CA

8d • Onsite

About The Position

We are seeking a Fuel Coordinator to join our high-performing Wholesale Team. This full-time, salaried position is ideal for a driven, detail-oriented professional who thrives in a fast-paced, data-centric environment. The Fuel Coordinator plays a key role in supporting fuel operations, managing client accounts, ensuring billing accuracy, and driving internal process improvements. This role offers an opportunity to grow within a dynamic industry while working closely with teams across operations, finance, and logistics. We are looking for someone who is analytical, communicative, and committed to delivering outstanding service both internally and externally.

Requirements

• 3-5+ years in a professional environment (fuel, logistics, energy, or transportation experience a plus)
• Proficiency in Microsoft Excel, ability to learn internal systems quickly
• Excellent written and verbal communication with both internal stakeholders and external clients
• Strong attention to detail with the ability to spot trends and troubleshoot issues proactively
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Works well independently and as part of a collaborative team

Nice To Haves

• fuel, logistics, energy, or transportation experience

Responsibilities

• Serve as a primary liaison for fleet and dealer fuel accounts, addressing inquiries with speed and accuracy
• Facilitate new client onboarding, ensuring seamless account setup and documentation
• Maintain high levels of customer satisfaction through proactive communication and support
• Monitor invoicing process, record customer payments, and analyze accounts receivable and accounts payable aging schedules for customer collections and vendor payments
• Partner with accounting to verify billing accuracy and resolve exceptions or escalations
• Analyze transaction trends and support operational reporting using Excel and internal systems
• Produce weekly and monthly reports to support internal decision-making and client needs
• Track key performance metrics across client accounts and operational workflows
• Maintain accurate and organized digital records for compliance and audit readiness
• Collaborate with logistics, compliance, and finance teams to streamline processes
• Support invoice approvals, vendor payment coordination, and related administrative tasks
• Contribute to ongoing improvements in operational procedures and systems usage

Benefits

• Comprehensive Health Insurance
• Paid Time Off & Holidays
• 401(k) Retirement Plan with Company Match
• Opportunities for Professional Growth in a Stable, Expanding Company
• Employee Incentives: Employees that are with us for 6 months to 3 years = 0.10 cents off a gallon of fuel
• Employee Incentives: Employees that are with us for 3 years to 5 years = 0.30 cents off a gallon of fuel
• Employee Incentives: Employees that have been with us for 5+ years = 0.40 cents off a gallon of fuel
• MAXIMUM 20 GALLONS AND 2 FILL UPS PER WEEK

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed