Frontline Admin Assistant - Temp

Warner Music Group • Miami, FL

9d • Hybrid

About The Position

This role sits at the operational heart of our regional marketing, local marketing, and A&R teams. While creative teams focus on finding talent and building campaigns, you will be the engine ensuring our financial and procurement workflows run without a hitch. By managing purchase orders, tracking vendor onboarding, verifying payments, and delivering accurate budget reporting, you keep our operations compliant and our vendors paid on time.

Requirements

• High precision when inputting data, cross-checking figures, and auditing line items.
• Strong work ethic and high consistency when performing routine daily and weekly transactional tasks.
• Ability to navigate corporate systems quickly, track down missing information, and follow up proactively.
• Polite, firm, and clear verbal and written communication skills when dealing with external vendors and internal department heads.
• Proficiency in Google Workspace, and comfort working with ERP/finance software (e.g., SAP, Oracle, or Coupa).

Nice To Haves

• Prior experience in an entry-level administrative, procurement, or finance support role.
• Familiarity with corporate purchase order systems and accounts payable workflows.
• A passion for music or entertainment operations.
• An interest in leveraging modern tools (including AI assistants and automation tools) to simplify repetitive workflows, automate manual reporting, and improve daily operational efficiency.

Responsibilities

• Raise, update, and manage Purchase Orders (POs) across Marketing, Regional Marketing, and A&R departments in accordance with corporate authority limits.
• Act as the primary liaison for new suppliers, agencies, and independent contractors to guide them through WMG’s vendor registration and compliance portal.
• Track invoice approvals and match invoices against open POs; liaise directly with Accounts Payable to resolve payment delays or vendor inquiries.
• Maintain accurate, up-to-date tracking spreadsheets and generate weekly/monthly spend reports to ensure teams remain aligned with approved budgets.
• Maintain organized digital archives of contracts, statements of work (SOWs), and financial records for audit compliance.
• Provide prompt and accurate support to internal and external inquiries. Occasionally join external partners meetings to review matters of your competence.

Benefits

• Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed