Front Office Manager

SPIRIT ELECTRONICS•Phoenix, AZ

13d

About The Position

The Front Office Manager oversees the daily operations of Spirit Electronics’ corporate office, ensuring an efficient, organized, professional, and welcoming workplace. The position combines front desk oversight, office administration, facilities and vendor coordination, employee and visitor services, and cross-departmental support. The ideal candidate is proactive, highly organized, service-oriented, and able to exercise sound judgment while managing competing priorities in a fast-paced technical environment. The manager maintains office procedures, administrative workflows, workplace standards, supplies, and equipment; serves as the central contact for office concerns; and identifies opportunities to improve administrative efficiency and service quality. The role oversees reception, visitor check-in and security procedures, meeting rooms, hospitality, and the presentation of reception and shared areas. It also coordinates facilities maintenance, repairs, vendors, safety practices, and office security. Administrative duties include scheduling meetings and visits, maintaining databases and records, preparing business documents, supporting leadership and departments, and assisting with office expense tracking, purchasing records, and basic HR and benefits administration as assigned. The manager supports employee events and onboarding arrangements, and is accountable for service standards, timely task completion, confidentiality, safety, security, cleanliness, and professional conduct. The role proactively reports operational concerns and recommends solutions to management.

Requirements

At least 3 years of experience in office administration, front office operations, or a related role.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Familiarity with office management software and databases.
Strong communication, customer service, organization, time management, and multitasking skills.
Ability to work independently, solve problems proactively, and adapt to changing priorities.
Attention to detail, discretion with confidential information, and knowledge of office equipment and security procedures.

Nice To Haves

Experience in a technical or industrial environment.
Prior experience coordinating office operations or guiding administrative personnel.
Associate’s degree or higher in business administration, office management, or a related field; equivalent experience is considered.
Experience with meeting and event coordination, vendors, facilities, and office purchasing.
Basic familiarity with accounting and HR processes.
Aerospace and defense industry knowledge.

Responsibilities

Oversee daily office operations and maintain a professional, organized workplace.
Maintain front office procedures, administrative workflows, and workplace standards.
Monitor office supplies, place orders, and coordinate equipment maintenance.
Serve as the central contact for office concerns and resolve or escalate issues promptly.
Identify opportunities to improve administrative efficiency and service quality.
Oversee reception services, incoming calls, emails, and in-person inquiries.
Welcome visitors, manage electronic check-in, and enforce visitor security procedures.
Coordinate meeting rooms, visitor arrangements, hospitality, and front desk coverage.
Keep reception and shared areas clean, presentable, and ready for use.
Coordinate maintenance requests, repairs, service appointments, and vendor communications.
Monitor shared workspaces, conference rooms, breakrooms, and office equipment.
Support office purchasing, safety practices, and facility security procedures.
Schedule meetings, conferences, appointments, and company visits.
Maintain accurate databases, records, filing systems, and administrative documentation.
Prepare correspondence, reports, presentations, and business documents.
Provide administrative support to leadership and departments as needed.
Assist with office expense tracking, purchasing records, and basic HR/Benefits administrative coordination as assigned.
Support company meetings, employee events, celebrations, and team activities.
Coordinate catering, room setup, supplies, and event logistics.
Assist with office-related onboarding arrangements and internal communications.
Own service standards and timely completion of assigned front office tasks.
Promote accountability for office cleanliness and shared-space expectations.
Follow company policies regarding confidentiality, safety, security, and professional conduct.
Proactively report operational concerns and recommend solutions to management.
Demonstrate professionalism, reliability, accountability, and ownership of the office environment; lead by example and maintain high workplace standards.
Perform other related duties as assigned to meet the ongoing needs of the organization.