Front Office Coordinator

ABM US•Alpharetta, GA

3d•Onsite

About The Position

ABM is seeking a Front Office Coordinator to manage the reception area, greet visitors, handle phone calls, and provide administrative support. This role also involves maintaining common areas, coordinating building activities, managing mail and copy rooms, and assisting with vendor relations. The ideal candidate will ensure a welcoming, organized, and efficient front office environment.

Requirements

Ability to greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.
Ability to operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.
Ability to maintain a safe and clean working environment in conjunction with Janitorial staff.
Ability to maintain reception area in neat and orderly condition.
Ability to assist office and executive support team as requested with various tasks and projects.
Ability to access property management portals to report office related issues.
Ability to coordinate new/existing building badges via the building portal.
Ability to assist in the coordination of building activities.
Ability to maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.
Ability to provide assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.
Ability to oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.
Ability to coordinate catering for large meetings and events when assistance is requested.
Ability to perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.
Ability to monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.
Ability to maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.
Ability to assist in the coordination of social events in café and holiday decorations.
Ability to manage Wellness Room utilization and supplies.
Ability to receive and deliver mail, log packages and process deliveries.
Ability to notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members’ request.
Ability to monitor printers and copiers for paper and toner.
Ability to order common office supplies for copy rooms (not department specific supplies).

Responsibilities

Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.
Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.
Maintain a safe and clean working environment in conjunction with Janitorial staff.
Maintain reception area in neat and orderly condition.
Assist office and executive support team as requested with various tasks and projects.
Access property management portals to report office related issues.
Coordinate new/existing building badges via the building portal.
Assist in the coordination of building activities.
Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.
Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.
Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.
Coordinate catering for large meetings and events when assistance is requested.
Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.
Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.
Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.
Assistance in the coordination of social events in café and holiday decorations.
Manage Wellness Room utilization and supplies.
Receive and deliver mail, log packages and process deliveries.
Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members’ request.
Monitor printers and copiers for paper and toner.
Order common office supplies for copy rooms (not department specific supplies).