Front Office Coordinator/Administrative Assistant

Alliance Industries Inc•Marietta, OH

10h•Onsite

About The Position

Hi-Vac Corporation is seeking a Front Office Coordinator/Administrative Assistant. Hi-Vac, located in Marietta Ohio, is an established global manufacturer of durable and cost–effective cleaning equipment. Our products are highly specialized and customized for manufacturers, specialty contractors, and municipal markets. Our exciting growth and expansion have created the need for several new positions!

Requirements

High school diploma or GED equivalent required.
Computer literate and proficient using Microsoft Suite.
Experience using office machinery (fax, printer, copier, phone systems etc.).
Excellent customer service skills.
Organized and detail oriented.
Outstanding communicator both verbally and written.

Nice To Haves

Associate degree in office administration, management or related field preferred.
2+ years working in office admin or hospitality management preferred.

Responsibilities

Welcome clients and visitors to the office and assist them as needed.
Perform various clerical tasks as needed (file papers, organize supplies, etc.)
Take meeting notes and transcribe into email, document or spreadsheet form.
Prepare and send faxes.
Answer phones and route calls to appropriate persons.
Take and deliver phone messages.
Manage, sort, and dispense incoming mail and faxes.
Prepare outgoing mail, faxes and packages.
Perform general bookkeeping duties.
Maintain staff and company calendars to include meeting and conference rooms.
Assist with setting appointments, meetings, and conference calls.
Reserve conference spaces for meetings.
Notify and remind all parties of upcoming events, lunches, meetings etc.
Plan out of town travel arrangements for executives or training.
Suggest changes to office task workflow in order to improve efficiency.
Maintain an organized workspace at all times.
Clean and tidy public office spaces such as vestibule, kitchen and conference room.
Frequently check office supply stock; communicate with purchasing to reorder supplies when needed.
If needed attend company meetings and take notes, keep minutes, etc.
Report any updates or pertinent issues that need addressing to the department manager.
Uphold and carry out company office policies and procedures.