Front Office Assistant

Amplifon • Columbia, MO

6d

About The Position

Miracle-Ear is seeking a Front Office Associate to manage customer intake, support clinical operations, and help drive store performance through effective schedule management. Reporting to the Area Manager, this role is a key part of the clinic team and supports customers throughout their hearing-care experience.

The position combines customer service, appointment coordination, store administration, and retail sales support. The Front Office Associate manages appointments and customer records, assists with inventory and billing, provides routine hearing-aid after-care, and partners with the Hearing Care Professional on marketing and sales activities.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative experience in a professional setting.
• At least 2 years of experience in a direct customer support role.
• At least 2 years of experience with appointment setting and customer database management.
• Comfort handling inbound and outbound calls.
• Proficiency in Microsoft Office and Windows.

Nice To Haves

• Experience working in a healthcare setting.
• Background in administration, reception, or customer service.
• Motivation to help drive sales goals and contribute to a purpose-driven environment.

Responsibilities

• Support customer intake by setting appointment expectations and delivering a quality experience.
• Coordinate, screen, and confirm appointments in person and over the phone.
• Make outbound calls to potential and existing customers to drive appointments and support store performance.
• Monitor inventory, assist with billing and invoicing, and manage customer inquiries and walk-ins.
• Maintain the customer database accurately and comply with protected healthcare data regulations.
• Provide routine after-care services, including troubleshooting, cleaning, and maintaining hearing-aid devices.
• Partner with the Hearing Care Professional on marketing efforts, office promotions, and social media initiatives.
• Prepare customer appointments and engage in the sale of hearing-aid accessories.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with company match
• Health Savings Account
• Life insurance
• Family hearing aid benefits
• Paid Time Off
• Paid holidays
• Volunteer time off
• Parental leave
• Access to the Wellness Hub and Employee Assistance Program
• Continuous training and development through the Ampli-Academy and other specialized learning platforms

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED