Front Desk Specialist

DVMD LLC•Fort Collins, CO

1d•$15 - $17•Onsite

About The Position

IBMC College is seeking a full-time Front Desk Specialist for their Fort Collins Campus. The schedule will be from 4 p.m. to 10 p.m. Tuesday-Friday and 9:30 a.m. to 4:00 p.m. Saturday. The purpose of this position is to greet and welcome all visitors to IBMC while providing administrative support to all campus departments.

Requirements

High School Diploma or GED
Two years customer services or receptionist experience, or equivalent combination of education and experience
Ability to speak clearly and concisely with a pleasant telephone voice.
Ability to manage multiple tasks concurrently.
Ability to work in a demanding environment.
Proficient in Microsoft Office Suite.
Excellent telephone etiquette.
Excellent organizational skills.
Excellent customer service skills.
Excellent oral and written communication skills.
Strong data entry skills both 10-key and alpha numeric.
Attention to detail and consistency in work.

Responsibilities

Answer and direct incoming telephone calls.
Greet visitors/vendors, ensure sign-in and check-out guest badges.
File student data forms.
Order and distribute Admissions and Marketing Department supplies.
Update student address information in CampusVue via return mail.
Schedule appointments for massage clinic and cosmetology salon. Assist new clients with required paperwork. Collect fees.
Coordinate the SOS follow-up program for all incoming students. Ensure all time sensitive material is mailed to the student according to protocol.
Timely and accurately distribute incoming mail to staff.
Disburse and reconcile petty cash fund.
Maintain schedule for conference room and classrooms. Coordinate lunch requests for meetings.
Maintain front lobby cleanliness.
Maintain postage and accurately process daily mail.
Coordinate all shipping needs with appropriate carrier.
Other duties or projects as assigned by Campus Director or Director of Admissions.
Maintain confidentiality of all work information.