Front Desk Specialist

Holiday Inn Club Vacations•Kissimmee, FL

7d•Onsite

About The Position

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you. The Guest Services/Front Desk Specialist will be responsible for delivering a positive first and lasting impression by supporting check-in and check-out processes, responding to guest needs, coordinating with various departments, and ensuring a seamless vacation experience. This role requires strong communication, administrative, computer, and problem-solving skills, along with a commitment to creating memorable guest experiences with a sense of fun and family.

Requirements

High School Diploma or GED equivalent or an equivalent combination of training, education and experience
Previous experience working in a Front Office environment or customer service environment preferred
Must have excellent customer service and communication skills
Familiar with Microsoft, Excel and Outlook
Strong problem-solving skills
Ability to make empowered decisions within department guidelines
Ability to handle escalated challenges with limited hands on support from a leader
Supports in-house marketing
Proactively maintains brand promise and guest experience
Promotes and maintains a safe work environment
Ability to engage with guests for long periods of time
Ability to rotate within the areas of Guest Services, ready to perform
Ability to receive constructive feedback
Consistently providing service to external and internal guests that meet/exceed our values and culture

Nice To Haves

Bilingual a plus but not necessary

Responsibilities

Facilitates the overall experience from check-in through check-out; handling tasks such as but not limited to inventory management, folio, collection of payments, issuing villa keys, collecting personal guests' information while ensuring safety and security.
Initiating actions for all guests inquires (phone, email, survey, face to face interactions) or identify next steps through empowered decisions that maintain or exceed owners and guests expectations, getting the owner or guest(s) closer to a solution.
Provide follow up calls/interactions with owners and guests confirming satisfaction with services provided while identifying opportunities to exceed expectations.
Accurately collecting and reporting/data entry of all guests' experiences through various software platforms used daily and as needed by various department leaders and executives.