Front Desk Receptionist

Aston Carter•Miami, FL

2d•$19 - $19•Onsite

About The Position

The Receptionist provides professional front desk and visitor support while ensuring smooth daily office operations. This role serves as the first point of contact for visitors and callers, coordinates office services and vendors, manages supplies and inventory, and supports executives with expense and travel reporting. The position plays a key role in maintaining an organized, welcoming, and efficient office environment.

Requirements

Previous experience in a receptionist, administrative assistant, or office coordinator role.
Familiarity with supporting executive-level staff, particularly with expense and travel reporting.
Experience coordinating with vendors and service providers in an office environment.
Ability to prioritize tasks and manage time effectively in a fast-paced office setting.
Professional demeanor and appearance appropriate for a front desk role.

Responsibilities

Greet visitors in a professional and courteous manner, ensure they are properly signed in, and issue visitor badges as needed.
Answer, screen, and direct incoming phone calls, providing accurate information and routing calls to the appropriate contacts.
Coordinate meeting setup, including reserving conference rooms, arranging seating, and ensuring required equipment or materials are available.
Support daily front desk operations by maintaining a clean, organized, and welcoming reception area.
Coordinate office operations, including communication with building management and service providers to address facility needs.
Collaborate with vendors to schedule and oversee services such as maintenance, office equipment servicing, and other operational needs.
Manage office supplies and inventory by monitoring stock levels, placing orders, and organizing storage areas to ensure essential items are readily available.
Handle incoming and outgoing mail and deliveries, including sorting, distributing, and preparing packages or documents for shipment.
Provide support for executive expense reporting by collecting receipts, entering data, and assisting with the preparation and submission of expense reports.
Assist with coordinating executive travel arrangements, including gathering travel details and supporting documentation for reporting purposes.
Coordinate shipments by preparing documentation, arranging carriers or couriers, and tracking deliveries to ensure timely and accurate arrival.
Maintain accurate records related to office supplies, mail, deliveries, and shipments to support efficient office operations.