Front Desk Receptionist _Administrative Assistant

Civica Rx•Petersburg, VA

5d•Onsite

About The Position

We are seeking a professional and personable Front Desk Receptionist / Administrative Assistant to serve as the first point of contact for our Petersburg manufacturing facility. This role is essential to maintaining smooth daily operations and creating a welcoming environment for visitors, vendors, and employees. The ideal candidate will be organized, tech-savvy, and possess excellent interpersonal skills.

Requirements

High school diploma or equivalent
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Strong verbal and written communication skills
Excellent interpersonal skills with the ability to interact professionally with diverse individuals
Professional appearance and demeanor
Reliable and punctual with strong attendance record
Ability to handle multiple tasks and prioritize effectively

Nice To Haves

Previous receptionist or administrative experience
Experience in a manufacturing or industrial environment
Basic knowledge of office equipment (copiers, scanners, fax machines)

Responsibilities

Greet and assist all visitors, guests, and vendors in a friendly and professional manner
Manage visitor sign-in procedures and issue temporary badges in accordance with facility security protocols
Order and put away office supplies
Place food orders
Maintain site organization charts
Assist with expense reports
Schedule meetings and conference rooms using Outlook calendar
Process incoming and outgoing mail and packages
Assist with data entry and document management as needed
Provide general administrative support to the site operating team
Support special projects and perform other duties as assigned