Front Desk Operations
Cushman & Wakefield•San Diego, CA
•$27 - $31•Onsite
About The Position
The Operations Coordinator is responsible for managing the front desk, facilities, accounts payable and accounts receivable. Responsibilities include back-office operations, answering the main phone line, greeting visitors, coordinating office meetings, and supporting the Office Manager. The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor.
Requirements
- Bachelor’s Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
- Combination of education without a degree and corporate work experience will be considered
- Proficiency with Microsoft Office Suite
- Excellent verbal and written communication skills
- Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
- Strong interpersonal skills and problem-solving ability
- Proven record of punctuality and good attendance
Nice To Haves
- Knowledge of InDesign, Workday and Engage a plus
Responsibilities
- Assist with office management activities, including staffing assistance
- Coordinate purchasing & stocking office supplies and equipment
- Oversee facilities management, work with building engineering and janitorial staff
- Coordinator Certificates of Insurance between vendors and Building Management
- Regularly interact with clients, prospective clients and visiting executives
- Provide administrative support duties as a backup to coordinators
- Assist on office communications using programs: PowerPoint and InDesign
- Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting.
- New hire orientation.
- Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages for multiple offices
- Process and code invoices for payment
- Collect, research, code and scan checks for deposit
- Sort and distribute incoming mail and deliveries
- Maintain postage machine, copiers
- Establish and monitor facility standards (cleaning and other maintenance)
- Act as office contact for property management
- Coordinate meetings and/or special events, including set up, clean up and catering
- Maintain office files: Electronic and hard copy files
- Performs other related duties as required or requested
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
