Front Desk Office Coordinator

Leading Note Studios • Encinitas, CA

5d • Onsite

About The Position

Leading Note Studios is looking for a dependable, upbeat, and detail-oriented Front Desk Coordinator to join our growing team at our San Marcos location. This full-time position is perfect for someone who thrives in a fast-paced, people-focused environment and enjoys bringing organization and energy to their workplace. We’re a small business with a big mission: to share the joy of music with every student and family who walks through our doors. If you love working with people (especially kids), communicate clearly and warmly, and enjoy staying on top of details, this could be the perfect role for you. Start Date & Training: Within the next two weeks and willing to work around notice you may need to provide at current position. All training will be done at the San Marcos location.

Requirements

• High school diploma or equivalent (preferred)
• One year of customer service experience (preferred)
• Reliable transportation to commute between the two studio locations
• Must be comfortable with occasional evening and weekend shifts

Nice To Haves

• Customer service, receptionist, or office admin roles
• Hospitality, retail, or restaurant front-of-house
• Salon, medical/dental front desk, or shipping center roles
• Experience with Google Workspace (Drive, Docs, Sheets) and Mac systems
• Comfortable using technology and learning new systems quickly
• Enthusiastic and people-oriented
• Enjoys working with children and families
• Highly dependable and professional
• Excellent memory and attention to detail
• Strong verbal communication skills
• Able to multitask and remain calm under pressure
• Works well independently and as part of a team
• Sales-minded and confident when speaking on the phone

Responsibilities

• Answer phones with a friendly and engaging tone
• Communicate clearly with parents, teachers, and students
• Promote and sell our services to prospective clients
• Register new students and process all required paperwork
• Keep the front desk organized and professional
• Manage client billing and retail transactions
• Coordinate lesson schedules and support logistics
• Maintain a clean and welcoming office environment
• Run occasional errands and assist with events.

Benefits

• 401(k) retirement plan
• Bonus based on performance
• Company parties
• Dental insurance
• Employee discounts
• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Savings bank
• Training & development
• Vision insurance
• Monthly bonus opportunities
• Free music lessons
• Vacation Pay
• 100% company-paid life insurance and health benefits
• Fully stocked break room (snacks, Nespresso coffee, filtered water, and more)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED