Front Desk Office Coordinator

Horwitz•New Hope, MN

5d•$50,000 - $60,000•Onsite

About The Position

The Front Desk / Office Coordinator serves as the first point of contact for employees, visitors, clients, and vendors, playing a key role in creating a positive and professional experience for everyone who enters the organization. This position is responsible for supporting daily office operations by creating a welcoming environment, assisting employees and visitors, coordinating office needs, and providing administrative support across multiple divisions. The ideal candidate is highly organized, customer-focused, and enjoys working in a dynamic environment with a wide variety of responsibilities. This position plays an important role in supporting employees and contributing to the overall success of Horwitz through a commitment to its core values: Safe, Accountable, Professional, Motivated, Can Do, and Curious.

Requirements

Excellent customer service and interpersonal skills with the ability to create a positive first impression.
Strong verbal and written communication skills.
Excellent organizational, time management, and multitasking abilities.
Strong attention to detail and accuracy.
Proactive problem-solving skills and initiative.
Ability to work independently and collaborate across all levels of the organization.
Professional front desk presence and telephone etiquette.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), including document creation, calendar management, meeting coordination, and spreadsheets.
Ability to quickly learn new software, office systems, and technology.

Nice To Haves

2 or more years of experience in a receptionist, front desk, administrative assistant, office coordinator, or similar customer-facing administrative role preferred.
Experience supporting multiple departments or working in a fast-paced office environment preferred.
Experience using office technology, including multi-line phone systems, copiers, scanners, printers, and other standard office equipment.

Responsibilities

Greet visitors, clients, vendors, and employees in a professional, welcoming manner.
Answer and route incoming phone calls.
Receive, sort, and distribute incoming mail and packages.
Coordinate outgoing mail, shipments, courier services, and certified mail.
Respond to general office inquiries and direct requests appropriately.
Maintain a clean, organized, and professional front desk area.
Assist with ordering, organizing, and restocking office supplies and paper.
Maintain common areas, kitchens, and meeting spaces.
Report building maintenance, cleaning, and facility issues.
Order business cards, nameplates, and other office materials.
Support the Horwitz company store, including inventory and employee requests.
Assist with scheduling meetings, company events, retirement celebrations, and employee gatherings.
Assist with coordinating conference room scheduling.
Prepare and tidy meeting rooms before and after meetings.
Arrange catering, refreshments, and supplies for meetings, trainings, and company events.
Send employee announcements and event communications as needed.
Register employees for classes, memberships, company events, and other activities.
Perform administrative tasks including printing, scanning, copying, filing, data entry, and document preparation.
Assist with new employee onboarding, including workspace setup, welcome materials, and first-day coordination.
Provide administrative support to multiple departments.
Perform other duties as assigned.
Demonstrate Horwitz's core values and a commitment to continuous improvement.