Front Desk Division Assistant

Kubicki Draper • Tampa, FL

10h • Hybrid

About The Position

We are seeking to hire a Front Desk Receptionist with experience in a law office, preferably in Insurance Defense. The ideal candidate should possess strong front desk skills, including: Answering the telephone, Managing incoming and outgoing mail, Saving and organizing documents within a case management system, Sending subpoenas via certified mail, Logging returned green cards, Processing invoices daily, Setting up and cleaning up for office events. Additionally, candidates must be proficient in Microsoft Office.

Requirements

• Experience as a front desk receptionist in a law office
• Knowledge of front desk procedures, including managing incoming and outgoing phone calls, incoming and outgoing mail, and inputting vendor invoice information into the system daily
• Familiarity with case management systems, document profiling, and processing invoices
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office applications

Nice To Haves

• Experience in insurance defense

Responsibilities

• Answering the telephone
• Managing incoming and outgoing mail
• Saving and organizing documents within a case management system
• Sending subpoenas via certified mail
• Logging returned green cards
• Processing invoices daily
• Setting up and cleaning up for office events

Benefits

• Competitive pay
• Top-tier medical insurance
• 401(k) with matching
• Hands-on experience
• Mentorship
• Real career advancement
• Hybrid flexibility
• PTO
• Wellness-forward programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed