Front Desk Coordinator
About The Position
Whitley Penn, a leading CPA and Consulting firm, is looking for a Front Desk Coordinator to join our team in Dallas. The Front Desk Coordinator performs general and administrative tasks to ensure the successful daily operations of the office. The expected hours for the position are 7:45am – 5:00pm with additional hours as required, Monday to Friday. How We Work Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job.
Requirements
- Minimum 2 years of experience with front office/administration
- Proficiency with Microsoft Office – Outlook, Word and Excel; PowerPoint is a plus
- Must be organized with strong attention to detail
- Must have the ability to multitask
- Professional appearance and demeanor with a positive attitude
- Must be prompt, dependable and reliable
- Must be able to lift or move up to 30 lbs.
- Regular, physical, and predictable on-site job attendance.
Nice To Haves
- PowerPoint is a plus
Responsibilities
- Welcome clients and guests professionally and cheerfully
- Manage and direct incoming calls
- Maintain conference room neatness and general office organization
- Monitor conference room schedule and assist with scheduling and room preparation, as needed
- Place orders for office supplies
- Coordinate outgoing FedEx and courier packages
- Inter-office mail preparation and documentation management
- Assist with incoming/outgoing mail
- Coordination of monthly birthday celebration, including ordering treats for the office
- Order and set-up/clean-up lunch for working lunch meetings
- Miscellaneous copying and faxing
- Guest parking validation
- Assist with special projects and other various duties, assigned
Benefits
- Firm Paid Medical Insurance (Employee Only Coverage on 2 of 3 plans)
- Voluntary Dental and Vision Insurance
- Generous PTO for Non-Exempt Team Members
- Paid Parental Leave
- 401(k)
- Discretionary Bonus Program
- Health & Wellness Program
- Pet Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
