Front Desk Coordinator

Whitley Penn • West Lake Hills, TX

12d • Onsite

About The Position

Whitley Penn, one of the nation’s leading audit, tax, and advisory firms, is looking for a Front Desk Coordinator to join our team in Austin. The Front Desk Coordinator performs general and administrative tasks to ensure the successful daily operations of the office. The expected hours for the position are 8:00am – 5:00pm with additional hours as required, Monday to Friday. Whitley Penn has become one of the fastest growing public accounting firms by providing exceptional, personalized service that reaches far beyond traditional accounting. In addition to Audit and Tax solutions, we offer a wide range of Advisory and Consulting services. We work in collaborative teams with an emphasis on an open-door policy, entrepreneurial thinking, and a well-built culture. At Whitley Penn, we learn, innovate, and achieve by sharing knowledge, embracing new ideas, and working together. We’re looking for professionals who think like owners and want to be part of shaping a high-growth firm.

Requirements

• Minimum 2 years of experience with front office/administration
• Proficiency with Microsoft Office – Word and Excel; PowerPoint is a plus.
• Must be organized with strong attention to detail
• Ability to multitask
• Professional appearance and demeanor with a positive attitude
• Must be punctual, prompt, dependable and reliable
• Outstanding work ethic

Nice To Haves

• PowerPoint is a plus.

Responsibilities

• Greet clients and guests professionally and cheerfully
• Manage and direct incoming calls
• Maintain conference room neatness and general office organization
• Monitor conference room schedule and assist with scheduling and room preparation, as needed
• Coordinate outgoing FedEx and courier packages
• Inter-office mail preparation and documentation management
• Assist with incoming/outgoing mail
• Notify the office manager when mailroom & front office supplies are needed
• Set-up/clean-up lunch for working lunch meetings
• Miscellaneous copying and faxing
• Assist the office manager in planning office events and co-lead our fun committee
• Assist with special projects and other various duties, as assigned

Benefits

• Firm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)
• Voluntary Dental and Vision Insurance
• 17 Annual Firm holidays, with extended breaks around July 4th and year end
• 15 Days PTO
• Paid Maternity and Parental Leave
• 401(k) with Profit Sharing
• Discretionary Bonus Program
• Health & Wellness Program
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed