Front Desk and Office Administrator

Nor Cal Pipeline Services•Plano, TX

12d•$17 - $20•Onsite

About The Position

We are seeking a highly organized and customer-focused Front Desk and Office Administrator to join our team in Plano, TX. This entry-level position serves as the first point of contact for visitors and callers, providing excellent customer service and administrative support to various departments. The ideal candidate is professional, detail-oriented, and eager to learn in a fast-paced environment.

Requirements

High school diploma or equivalent required.
0–2 years of experience in a receptionist or administrative role.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
Familiarity with office equipment such as copiers, printers, and multi-line phone systems.
Strong verbal and written communication skills.
Friendly, professional, and approachable demeanor.
Ability to build positive relationships with internal and external stakeholders.
Strong attention to detail and organizational skills.
Ability to multitask, prioritize, and manage time effectively.
Willingness to take initiative and learn in a fast-paced environment.

Nice To Haves

Some college coursework or vocational training preferred.

Responsibilities

Greet and assist visitors, clients, and employees in a professional and friendly manner.
Answer and route incoming phone calls and emails.
Maintain the cleanliness and organization of the reception and common areas.
Serve as the primary point of contact for office facility needs, including coordinating with building management/landlord on repairs, cleaning services, and maintenance requests.
Maintain office equipment (copiers, printers, phone systems) and coordinate with vendors or IT for servicing and repairs.
Manage relationships with office vendors (supply companies, coffee/kitchen services, courier services, etc.).
Maintain organized digital and physical filing systems for company records.
Track and manage office-related expenses; assist with basic invoice coding or expense report submission as needed.
Help maintain office policies/procedures documentation and update as directed.
Coordinate logistics for company events, meetings, and employee gatherings (catering, room setup, supplies).
Perform basic data entry, filing, and document scanning.
Provide administrative support to HR, Operations, and Accounting teams.
Assist with scheduling meetings, preparing conference rooms, and managing calendars.
Assist with onboarding coordination, including preparing welcome packets.
Manage incoming and outgoing mail, packages, and deliveries.
Monitor and order office supplies as needed.
Uphold confidentiality and maintain a high level of professionalism in all interactions.
Support office-wide initiatives and assist with special projects as assigned.