Front Desk Agent

Callaway Gardens • Pine Mountain, GA

38d • Onsite

About The Position

This role involves approaching all guest and team member encounters in a friendly, service-oriented manner. The Front Desk Agent is expected to maintain regular attendance, adhere to company standards for personal appearance and grooming, and comply with all regulations to ensure safe and efficient operations. Key duties include assisting with check-ins, check-outs, and walk-in reservations, monitoring no-shows and cancellations, greeting guests, addressing requests, and resolving complaints. The agent will also prepare guest arrival packets, distribute reports, monitor and report supply needs, and respond to guests via various communication platforms. Attending all required meetings and training sessions is also part of the role.

Requirements

• High School Diploma or Equivalent (Required)
• Ability and willingness to work any shift. Including holidays and weekends.
• Must be a strong ream player with proven leadership, development, delegating and planning skills.
• Must be creative, possess proven initiative with the desire to learn and develop.
• Ability to understand, follow, and effectively communicate both written & verbally in English.
• Thorough understanding of basic math and accounting skills.
• Ability to make sound decisions with little supervision.
• Able to work under pressure in a fast-paced environment.
• Ability to lift weights up to 30lbs.
• Ability to stoop, bend, stretch, and lift while performing duties.
• Specific vision abilities required by the job include close vision and distance.
• Be able to positively motivate and lead a team, conveying information and ideas clearly and effectively so that ownership of high levels of guest service is understood to be the role of each individual team member.
• Be able to evaluate and select among alternative courses of action quickly and accurately.
• Be able to work well in high-pressure situations while maintaining composure and objectivity, including the ability to listen carefully to and resolve guest issues to the satisfaction of the affected guests.
• Be able to identify potential guest issues and then develop methodologies to prevent or limit the impact of those guest issues during the course of guest visits.
• Be able to assimilate complex information and data for various sources and consider, adjust or modify to meet the constraints of the particular need.
• Be able to effectively listen to, understand, and clarify concerns and issues raised by team members and guests.
• Be able to work with and understand financial information and data and perform basic math functions.
• A willingness to look several days ahead to know and understand the guest’s needs.
• Understanding this role sets our agents up for a successful day.
• Ability to work independently and follow standard operating procedures.
• Strong customer service and communication skills.
• Flexibility to work a schedule that includes weekends, days, evenings, and holidays.
• Ability to perform under pressure and multi-task.

Nice To Haves

• Detailed – Oriented
• Knowledge of Opera PMS, Word, and Excel software is preferred.
• Ability to multi-task and perform under pressure.
• Hotel or resort experience is preferred.
• Supervisory experience in a front desk or hospitality setting is preferred. But it’s not required.
• Post-secondary education in Hotel Management or equivalent is an asset.
• Previous Night Audit experience preferred, 6+ months previous work experience in a guest service positions preferably within the hospitality industry.
• Experience with Hotel PMS systems such as Opera Cloud.

Responsibilities

• Approach all encounters with guests and team members in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Callaway standards, as required by scheduling.
• Maintain high standards of personal appearance and grooming which includes appropriate uniform and nametag when working.
• Always comply with Callaway standards and regulations to encourage safe and efficient operations.
• Assist with check ins, check outs and walk in reservations.
• Monitor no shows and cancellations.
• Greeting guests, assist with requests and resolve complaints.
• Prepare next day’s guest arrival packets.
• Distribute reports via email & physical.
• Monitor and report supplies needed for Front Desk agents.
• Respond to guests via Zingle, HotSOS, Booking and Expedia.
• Perform other duties as assigned by supervisor or management.
• Attend all meetings/training as required by supervisor or manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED