Front Desk Agent

The Lodge at Blue Sky•Wanship, UT

27d•Onsite

About The Position

The Front Desk Agent is responsible for creating a genuine, informative, and personalized guest experience. This role involves coordinating with various departments to ensure guest requests and preferences are met seamlessly, preparing arrival packets, processing check-ins and check-outs, and ensuring a positive lasting impression upon departure. The agent will maintain comprehensive knowledge of property facilities, services, unit details, daily statistics, events, and local information. They will also assist with guest reception, resolve guest challenges effectively, accurately input guest information into the system, manage billing and financial transactions, and contribute to operational improvements and sustainability initiatives.

Requirements

A genuine affinity for interacting meaningfully and positively with Lodge teammates.
Ability to satisfactorily communicate in English with colleagues and management to their understanding.
Self-confidence and leadership skills
Minimum two years as a Concierge or Guest Services Associate at a luxury resort
Excellent service, etiquette, and protocol skills and knowledge.
Familiarity with Northern Utah (particularly the Park City/Summit County area), its geography, recreation opportunities, restaurants, events, sights, and other places of interest
Ability to clearly communicate in English with guests, employees, owners, and management both orally and in writing.
Ability to handle multiple tasks seamlessly, prioritizing with utmost care for the guest experience, including balancing operating computer programs, in-person guest needs, and professional telephone interaction.
Ability to think critically and solve problems as they arise
Ability to compute basic mathematical calculations.
Ability to input and access data in a computer.
Ability to be a clear thinker and remain calm under pressure.
Ability to maintain the confidentiality of guest information and designated hotel data.
Ability to work cohesively with other departments and individuals as part of a team.

Responsibilities

Create a genuine, informative, and personalized guest experience.
Use the resident’s/guest’s name whenever possible and appropriate.
In cooperation with concierge and other employees, help coordinate and execute all guest and resident requests.
Work closely with Concierges, other Guest Service employees and Housekeeping to ensure the unit is ready for arrival.
Prepare arrival packet, including a registration card, and printed itinerary.
Graciously receive guests to reception upon arrival ensuring an exceptional first impression. Process check-in, review registration card, billing details, and property information and preferences to ensure all needs are met. Arrange for bell and valet service if requested or provide direction to their unit. Inquire if the resident/guest has any questions or needs and arrange for assistance as appropriate.
Coordinate with multiple departments to ensure guest expectations, preferences, amenities and stay itineraries are seamlessly executed to achieve a memorable experience for each and every guest.
Ensure a lasting great impression upon the guest’s departure. When possible and appropriate, inquire and acquire feedback on guests’ stay; convey information to appropriate parties for necessary follow up.
Maintain complete knowledge of property and other information including all club facilities/services offered and hours of operation, all unit types, layout, décor, attributes and locations, daily stats, including availability, arrivals, and departures, entertainment/special events scheduled on the property and in the area, directions to the property from airports and other major landmarks, and general info, descriptions, and directions for local services, restaurants, skiing, hiking and other points of interests.
Assist in guest reception as needed to ensure a smooth and seamless operation.
Ensure all resident/guest needs are met throughout their stay. Engage guests in a gracious and professional manner as they come in contact with the guest reception area.
Assist and ensure effective resident/guest challenge resolution. Work closely with fellow guest service associates and other departments to resolve any challenges; ensure follow-through and exceed guest whenever possible.
Accurately input resident/guest contact information. Add information to guest history such as; previous stay experience, special occasions, preferences, and other pertinent information.
Ensure all billing and financial transactions are accurately and efficiently executed on behalf of guests before, during and after their stay.
Make suggestions for improvements in overall operations with an emphasis on increasing guest satisfaction, revenue and reducing costs.
Participate in and support Blue Sky’s efforts towards sustainability and environmental initiatives.
Perform other tasks as assigned by the Guest Services Manager or another manager.
Perform other duties as directed, developed or assigned.