Front Desk Addministrative Coordinator

ATS Companies • Renton, WA

2d • Onsite

About The Position

ATS Automation is seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.

Requirements

• High School Diploma
• Computer experience
• 1-year clerical experience
• Ability to type, use a 10 key and a mouse
• Proficiency in Excel and working with PDFs
• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication
• Team-oriented with a willingness to assist others
• Positive, “can-do” attitude
• Ability to work independently and manage multiple priorities
• Self-motivated with strong follow-through

Nice To Haves

• Prior experience in administrative, front desk, or accounting support roles preferred

Responsibilities

• Answer incoming calls and route them appropriately
• Greet customers, vendors, and team members in a professional manner
• Manage incoming and outgoing mail
• Maintain and order office supplies
• Perform electronic filing and document organization
• Complete general clerical and administrative tasks
• Assist with light data entry as needed
• Book projects and enter job change orders into our accounting system
• Submit required compliance documentation through online portals
• Assist with bi-weekly review of employee timesheets for accuracy
• Deposit checks using a remote scanner
• Monitor bank accounts daily and approve flagged/exception items
• Upload Positive Pay files to our bank
• Monitor AP email inbox and route or respond to inquiries
• Enter and process vendor invoices
• Process weekly check runs
• Print one-off/manual checks as needed
• Review vendor statements and resolve discrepancies
• Complete credit applications and new vendor setup forms
• Inquire about outstanding invoices and assist with collections efforts

Benefits

• Annual base salary ranges from $45,000-$55,000 depending on experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees