Front Desk Administrative Assistant

Heater Specialists LLC • Tulsa, OK

5d

About The Position

The Front Desk Administrative Assistant plays a key role in ensuring smooth daily operations by providing comprehensive administrative, clerical, and customer service support. This position serves as the first point of contact for staff and visitors and helps maintain an organized, professional office environment.

Requirements

• High School Diploma required; Associate degree preferred.
• Previous front desk or administrative experience strongly preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional demeanor and presentation appropriate to a front-office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Nice To Haves

• Familiarity with SharePoint preferred.

Responsibilities

• Handle sensitive and confidential information with discretion.
• Manage calendars, schedule meetings, and coordinate appointments.
• Perform accurate data entry and maintain organized digital and physical filing systems.
• Greet and assist visitors and staff in a courteous, professional manner.
• Answer and route incoming phone calls; take detailed messages as needed.
• Monitor, order, and restock office and breakroom supplies.
• Support leadership with written communication, project coordination, and administrative tasks.
• Assist with preparing presentations, spreadsheets, and internal documents.
• Maintain a clean, organized, and professional front desk and office environment.
• Sort, distribute, and process daily incoming and outgoing mail.
• Assist with shipping, packaging, and courier needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED