Front Desk/Admin Assistant
About The Position
Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support. Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.
Requirements
- Minimum High School Diploma (associate's degree preferred)
- Positive attitude, friendly demeanor
- Proven experience working on a team
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience with Adobe Acrobat (PDF) a plus
- Professional verbal and written communication skills
- Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)
- Ability to pass a background check
- Possess a valid Florida Driver License and able to pass a motor vehicle record search
- Ability to pass a pre-hire drug test
Nice To Haves
- Experience with Adobe Acrobat (PDF)
Responsibilities
- Front desk reception duties (greeting guests, answering the phones)
- Processing incoming and outgoing mail and packages
- Maintaining project and company e-files
- Project checklist tasks for new projects, change orders, closeout
- Place lunch orders for office meetings/events
- Responsible for the ordering and inventorying of office supplies and equipment in a cost-effective way
- Ensure new employees’ workstations are set up and ready to use
- Manage Globaltech license renewals (office and company vehicles)
- Assist with company vehicle maintenance
- Oversee office equipment usage and functionality (meter readings, office furniture, copy machines, etc.)
- Assisting with A/R invoice prep
- Matching checks to accounts payable bills and mailing payments
- Obtaining progress and final payment releases (lien waivers) and SBE Payment Certificates
- Managing fleet key check-in-and-out board
- Other duties as assigned
Benefits
- health, vision, dental and life insurance
- 401K retirement program
- paid vacation and holidays
- sick pay
- employee continuing education support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
