Freedom of Information Assistant
About The Position
We are looking for an individual with excellent organizational skills who loves working with the details and enjoys ensuring compliance with the Freedom of Information and Protection of Privacy Act (FOIPPA). The NWPD is a mid-sized police department with over 200 employees. We are committed to having a professional and supportive workplace promoting employee equity, wellness, and fulfillment. We are a hard-working and welcoming team focused on doing great work and serving our community. As the Freedom of Information Assistant, you will contribute to our continued success by supporting our team and being responsible for specialized and technical clerical work, as well as processing requests for information under the FOIPPA. You will make informed decisions by using research and critical thinking when assessing relevant and applicable legislation. In addition to this, your role includes, but is not limited to: Disclosure Management: You’ll review requests for access to information and prepare draft responses under the FOIPPA. Disclosures include police occurrence files, statistics, data, and other information requests. You will ensure adherence to legislative requirements related to the release of information, as well as analyze information to be released with regards to legislative compliance and third party interests. Attention to Detail: You’ll have meticulous attention to detail to oversee, perform and complete complex detailed procedures to a professional standard. Communication: You’ll have excellent communication and active listening skills as well as the ability to convey information clearly and simply while ensuring you follow the principles and procedures of the Freedom of Information Act. Confidentiality: You’ll navigate your role while exercising considerable confidentiality, tact, and diplomacy. You’ll have a keen sense and awareness of the rules and procedures with respect to the handling of confidential and sensitive information with discretion. Decision Making: You’ll have strong decision-making skills that allow you to make confident assessments of policies and procedures and apply them accordingly to information. You will assess the sensitivity of requests and attempt to resolve contentious issues. Team Player: You’ll genuinely enjoy engaging with your teammates to get the work done. You believe in the importance of building and maintaining strong working relationships. You’ll have a willingness to partner with and work alongside the police. Time Management: You’ll manage your time and resources to ensure work is completed efficiently and with minimal supervision. As a civilian member, working within a police department is a career like no other. It brings excitement, variety, and a challenge. The person you are, the work you will do, and the role you will play in this organization matters. You will become part of the NWPD family and join our group of diverse and talented people who truly want to make a difference.
Requirements
- Completed Grade 12
- Top-notch administrative skills and experience with record management systems
- Motivated, compassionate, and empathetic with a genuine desire to help others
- Support and promote a diverse, inclusive, and healthy workplace
- Experience with (or the willingness to learn) Privacy Impact Assessments (PIA), Police Records Information Management Environment (PRIME), and the Canadian Police Information Centre (CPIC)
- Proficient (or willing to learn) in the interpretation and application of the provisions of the FOIPPA, including Provincial and Federal enactments
- Ability to navigate the role while exercising considerable confidentiality, tact, and diplomacy
- Ability to adapt to the dynamic needs of the position as well as the department
- Ability to pass and maintain a security clearance, including a background check and polygraph
- Canadian Citizenship or Permanent Residency in Canada
Responsibilities
- Processing requests for information under the FOIPPA.
- Making informed decisions by using research and critical thinking when assessing relevant and applicable legislation.
- Reviewing requests for access to information and preparing draft responses under the FOIPPA.
- Ensuring adherence to legislative requirements related to the release of information.
- Analyzing information to be released with regards to legislative compliance and third party interests.
- Overseeing, performing and completing complex detailed procedures to a professional standard.
- Exercising considerable confidentiality, tact, and diplomacy.
- Handling confidential and sensitive information with discretion.
- Making confident assessments of policies and procedures and applying them accordingly to information.
- Assessing the sensitivity of requests and attempting to resolve contentious issues.
- Engaging with teammates to get the work done.
- Partnering with and working alongside the police.
- Managing time and resources to ensure work is completed efficiently and with minimal supervision.
Benefits
- Competitive salary and municipal pension plan
- Vacation time to foster a flexible work-life balance
- Option of hybrid work schedule with one of the following work week schedules: Compressed work week (4 days), Standard work week (5 days), or Standard work week plus Compressed Day Off bank
- Learning and development reimbursement
- Comprehensive extended health and dental benefits
- Group life insurance
- Employee and family assistance program
- Sick leave plan
- Maternity leave top up to 6 weeks at 95%
- Access to onsite fitness facility
- Free staff parking
- Transit subsidy
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
