Founders Personal Assistant

Fictiv • San Francisco, CA

4d • Remote

About The Position

Fictiv is seeking a highly organized, proactive Personal Assistant/Household Manager to support the Founder and family across day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with real-life execution - ideal for someone who thrives in a fast-paced, highly personalized environment. As a trusted partner to the Founder, you will own and manage competing personal and professional priorities, anticipate needs, and ensure everything runs smoothly behind the scenes. This is not a traditional office-based administrative role, but rather a high-touch position requiring discretion, flexibility, and strong problem-solving skills.

Requirements

• Proven experience supporting an individual, Founder, or executive in a personal assistant, household manager, or similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Strong background in event planning, hospitality or private client services
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Strong communication skills and ability to operate with discretion and confidentiality
• Comfortable handling both administrative coordination and hands-on personal tasks
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment
• Valid driver’s license and reliable transportation preferred

Nice To Haves

• Experience coordinating vendors, properties, or household operations is a plus

Responsibilities

• Own family and personal scheduling - coordinating calendars across professional commitments, school activities, appointments, and social events
• Oversee day-to-day household operations - including vendor management, maintenance, service providers, and ongoing property needs
• Manage complex travel logistics - including flights, accommodations, ground transportation, and detailed itineraries
• Run errands and handle in-person tasks - including shopping, returns, and appointment coordination
• Support meal planning and household organization - including grocery coordination and inventory management
• Plan and execute events and gatherings - managing vendors, logistics, and on-site coordination
• Handle household finances and bill payments - ensuring organization and timeliness
• Manage and optimize the Founder’s calendar - ensuring alignment across priorities and commitments
• Coordinate communication on behalf of the Founder - including email and scheduling logistics
• Support key meetings - including agenda preparation and follow-ups
• Assist with special projects and ad hoc initiatives as needed

Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Annual Education stipend
• Parental leave programs
• Paid volunteer days
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed