Remote Founder's Associate for Renewable Energy Company

Pearl

1d • Remote

About The Position

A multi-company founder in deep tech and energy infrastructure is seeking a Chief of Staff to manage the operational and personal back-office functions across two high-growth ventures. One venture is focused on building modular, factory-prefabricated solar, wind, and battery power systems for AI data centers, having recently secured a seed round. The other venture is an established creator-economy platform. The founder's operations involve active fundraising, managing a complex supplier network in the energy and construction sectors, and overseeing multi-state property holdings, all operating at a rapid growth pace without dedicated support. This role is responsible for supplier and vendor coordination, full-cycle recruitment, financial coordination with CPAs for multiple entities, property management across three states, and executive inbox and travel management. The goal is for the founder to be able to delegate entire operational areas within 30 days with confidence in their autonomous execution.

Requirements

• 3+ years in a Chief of Staff, Founder's Associate, Operations Lead, or senior Executive Assistant role at a seed-to-Series B startup (under 100 employees).
• Proven experience managing external suppliers, vendors, or contractors independently, including high-volume outbound phone coordination.
• Hands-on financial coordination experience across one or more entities — expense management, budget tracking, and CPA/accounting liaison.
• Demonstrated track record of building operational workflows and systems from scratch in an unstructured, early-stage environment.
• Experience managing candidate pipelines end-to-end, including scheduling, follow-ups, and conducting screening calls.
• Proficiency using AI tools with strong prompting skills to produce polished, accurate written output.
• English at C1+ CEFR level for client-facing supplier and stakeholder calls.

Nice To Haves

• Property management or real estate operations experience (contractor coordination, insurance, property taxes across multiple locations).
• Sector exposure in energy, construction, infrastructure, or logistics.
• Multi-entity operations experience coordinating across a parent company and subsidiaries.
• Spanish/English bilingual capability.
• Prior use of a US phone number or VoIP service (e.g., Google Voice, Grasshopper) for outbound business calls.

Responsibilities

• Own supplier and vendor coordination.
• Manage full-cycle recruitment operations.
• Handle financial coordination with CPAs across multiple entities.
• Oversee property management across three states.
• Manage executive inbox and travel coordination.
• Build operational workflows and systems from scratch in an unstructured, early-stage environment.
• Manage candidate pipelines end-to-end, including scheduling, follow-ups, and conducting screening calls.
• Coordinate with external suppliers, vendors, or contractors independently, including high-volume outbound phone coordination.
• Perform expense management, budget tracking, and act as a liaison with CPAs/accounting.

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed