Foundation Staff Assistant

Montclair State University • Montclair, NJ

12d

About The Position

Reporting to the Executive Director, Administrative Services, the Foundation Staff Assistant plays a vital role in the overall administrative operations for the Foundation including but not limited to accounting, recordkeeping, financial analysis and reporting of the Foundation.

Requirements

• Bachelor’s degree from an accredited college or university.
• Minimum of two years of experience in general accounting.
• Multi-tasking abilities.
• Team oriented individual with strong communication skills.
• Attention to detail, diligence and high degree of integrity.
• Proficiency in Microsoft applications, preferably in Excel.

Nice To Haves

• Bachelor’s degree in Accounting / Finance.
• Experience in working with Financial Edge and/or Raiser's Edge.
• Willingness to learn in a constantly changing environment.
• Ability to work with faculty and staff across the University Campus.

Responsibilities

• Enter data, including foundation vouchers and student scholarship payables into the Foundation general ledger system.
• Prepare and manage monthly bank and credit card reconciliations.
• Reconcile foundation funds held for the benefit of Montclair State University.
• Monitor grants to determine outstanding obligations due to the University for funds received by the Foundation.
• Prepare and coordinate the issuance of checks (accounts payable) and the preparation of ACH transfers.
• Coordinate foundation transfers to the University.
• Process foundation gifts as needed.
• Assist with the year-end work in support of the annual audit.
• Maintain internal spreadsheets and fundraising database records regarding foundations/corporations.
• Provide support in the preparations of ad hoc reports.
• Assist with data entry projects, fund review and reconciliation.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

Benefits

• The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.
• For further details, please visit: https://www.montclair.edu/human-resources/benefits/

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level