Foundation Program & Grants Coordinator

New York Life•New York, NY

52d•$65,000 - $92,500•Hybrid

About The Position

The New York Life Foundation is seeking a highly organized, detail-oriented Foundation Program & Grants Associate to support its grantmaking and partnership work. Working closely with the Vice President and program leads, the Associate supports strategic grantmaking, grants administration, RFP processes, grantee coordination, and project management of grantee deliverables. The role conducts research, supports proposal review and due diligence, tracks reports and outcomes, and drafts grant recommendations, briefs, updates, and other materials for Vice President review. The Associate supports grant administration from research and due diligence through approvals, agreements, documentation, and grant-file completion, as well as assigned grants throughout their lifecycle. The role also provides project-management and logistical support for grantee deliverables, Foundation initiatives, trainings, convenings, partner meetings, and events. It supports RFP administration, applicant and grantee communications, review coordination, documentation, and deadline tracking, while helping maintain relationships with grantees and partners through meetings, follow-ups, progress tracking, and research. The position is hybrid, with three days per week at the designated work location, and involves 5–10% travel. The salary range is $65,000–$92,500. The role is exempt and eligible for an annual discretionary bonus; actual compensation depends on factors including experience, skills, qualifications, and job location.

Requirements

At least 3 years of relevant experience in philanthropy, grantmaking, grants administration, nonprofit programs, project coordination, or a related field.
Excellent writing and analytical skills, including the ability to develop clear recommendations, briefs, and updates for senior leaders and internal stakeholders.
Strong project-management skills, including managing multiple priorities, meeting deadlines, and coordinating across teams and stakeholders.
High attention to detail and comfort using grant systems and common tools such as Excel/Sheets and SharePoint/Teams.
Sound judgment, reliable follow-through, and a collaborative working style.
Ability to engage professionally with external partners and work thoughtfully on sensitive topics.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting competitive RFP processes.
Experience managing grant or nonprofit partner relationships.

Responsibilities

Support grant administration, including initial research and due diligence, internal approvals, agreements, documentation, and complete grant files.
Manage assigned grants across their lifecycle, including payment coordination, reporting, renewals, and closeout.
Research grantees, compile key information, and draft grant recommendations and supporting materials for Vice President review, including strategic fit, rationale, risks, and terms.
Create and update grant briefs, trackers, approval packets, contact lists, and closeout documentation.
Maintain accurate grant-system entries, reminders, and review routing; identify process improvements with the operations team.
Project-manage grantee deliverables and Foundation initiatives by tracking milestones, timelines, dependencies, action logs, check-ins, and status updates.
Support the Grief-Supportive Workplace Initiative and Grief-Sensitive Schools Initiative by coordinating partner touchpoints, trainings, materials, reporting requirements, and related activities.
Support grant-related trainings, convenings, partner meetings, timelines, logistics, and materials in collaboration with the engagement team.
Provide logistical support for grantee engagement activities and events, including on-site support as needed.
Contribute to other Foundation projects and priorities as needed.
Provide administrative support for Foundation RFPs, including Community Impact Grants, Grief Reach, and Coaching the Future, supporting launch, outreach, review, selection, award documentation, reporting, and follow-up.
Coordinate applicant and grantee communications, information requests, office hours or convenings, and timely follow-up; elevate questions or issues as appropriate.
Maintain RFP calendars, application and review materials, trackers, scoring and decision documentation, and status updates; coordinate reviewers and help meet deadlines.
Coordinate grantee meetings, agendas, logistics, follow-ups, and regular check-ins.
Attend assigned grantee and partner meetings, capture notes, decisions, and action items, and follow up on next steps.
Track grantee reports and deliverables, summarize progress against scope, timelines, and outcomes, and flag risks or recommended next steps for Vice President review.
Research grantees and focus areas and prepare short briefs, talking points, and updates for leadership and internal stakeholders.