Foundation Events Intern

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

3d•Hybrid

About The Position

The internship will provide hands-on opportunities to learn and participate in various aspects of events with a strong emphasis on fundraising in health care. Duties include: Assist with event timelines and project plans Support coordination with venues, vendors, and caterers Support end-to-end volunteer coordination for events, including recruitment, communication, scheduling, on-site management, and post-event recognition Help manage event logistics such as room setups, A/V needs, and signage Maintain guest lists, RSVP tracking, and registration systems Assist with preparing briefing documents and run-of-show schedules Support donor communications, including communication plan drafting, confirmations, and follow-ups Support post-event reporting and analysis Help prepare auction items, pledge materials, or donation tools Help with on-site event execution including event setup, teardown, communication with vendors and guests Provide general administrative help to the events team Participation in offsite Mary Free Bed events on some evenings and weekends will be required.

Requirements

Completed coursework in a relevant field such as nonprofit management, communications, marketing, hospitality, business, or a related area.
Student should be at least a junior or senior at an accredited four-year college or university.
Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines
Excellent written and verbal communication skills, with attention to professionalism and detail
Ability to work both independently and collaboratively in a fast-paced team environment
Strong attention to detail and accuracy, especially in managing guest lists, data, and logistics
Customer service mindset with the ability to provide a positive and professional guest and/or donor experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM systems or event platforms is a plus
Ability to handle confidential information with discretion and integrity

Responsibilities

Assist with event timelines and project plans
Support coordination with venues, vendors, and caterers
Support end-to-end volunteer coordination for events, including recruitment, communication, scheduling, on-site management, and post-event recognition
Help manage event logistics such as room setups, A/V needs, and signage
Maintain guest lists, RSVP tracking, and registration systems
Assist with preparing briefing documents and run-of-show schedules
Support donor communications, including communication plan drafting, confirmations, and follow-ups
Support post-event reporting and analysis
Help prepare auction items, pledge materials, or donation tools
Help with on-site event execution including event setup, teardown, communication with vendors and guests
Provide general administrative help to the events team
Participation in offsite Mary Free Bed events on some evenings and weekends will be required