Foundation Events Intern

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

2d•Onsite

About The Position

The internship will provide hands-on opportunities to learn and participate in various aspects of events with a strong emphasis on fundraising in health care. Duties include: Assist with event timelines and project plans Support coordination with venues, vendors, and caterers Support end-to-end volunteer coordination for events, including recruitment, communication, scheduling, on-site management, and post-event recognition Help manage event logistics such as room setups, A/V needs, and signage Maintain guest lists, RSVP tracking, and registration systems Assist with preparing briefing documents and run-of-show schedules Support donor communications, including communication plan drafting, confirmations, and follow-ups Support post-event reporting and analysis Help prepare auction items, pledge materials, or donation tools Help with on-site event execution including event setup, teardown, communication with vendors and guests Provide general administrative help to the events team Participation in offsite Mary Free Bed events on some evenings and weekends will be required. We’ll embrace all people by: Treating everyone with dignity and respect. Opening more doors to opportunity for others to succeed. Growing talent and people. Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status. Taking action against discrimination. Honoring our differences and how we collaborate. Educating staff, patients and the communities we care for. Restoring hope and freedom, together. Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discreetly and sensitively with confidential information. Contributes by identifying problems and seeking solutions. Promotes patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Requirements

Completed coursework in a relevant field such as nonprofit management, communications, marketing, hospitality, business, or a related area.
Student should be at least a junior or senior at an accredited four-year college or university.
Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines
Excellent written and verbal communication skills, with attention to professionalism and detail
Ability to work both independently and collaboratively in a fast-paced team environment
Strong attention to detail and accuracy, especially in managing guest lists, data, and logistics
Customer service mindset with the ability to provide a positive and professional guest and/or donor experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM systems or event platforms is a plus
Ability to handle confidential information with discretion and integrity
Able to exert up to 10 pounds of force occasionally
Able to lift, carry, push, pull, up to 10 pounds occasionally
Able to sit for the majority of the time, but may involve brief periods of time involving walking or standing.
Able to use keyboard frequently

Nice To Haves

familiarity with CRM systems or event platforms is a plus

Responsibilities

Assist with event timelines and project plans
Support coordination with venues, vendors, and caterers
Support end-to-end volunteer coordination for events, including recruitment, communication, scheduling, on-site management, and post-event recognition
Help manage event logistics such as room setups, A/V needs, and signage
Maintain guest lists, RSVP tracking, and registration systems
Assist with preparing briefing documents and run-of-show schedules
Support donor communications, including communication plan drafting, confirmations, and follow-ups
Support post-event reporting and analysis
Help prepare auction items, pledge materials, or donation tools
Help with on-site event execution including event setup, teardown, communication with vendors and guests
Provide general administrative help to the events team
Participation in offsite Mary Free Bed events on some evenings and weekends will be required
Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members.
Consistently promote teamwork and direct communication with co-workers and deal discreetly and sensitively with confidential information.
Contributes by identifying problems and seeking solutions.
Promotes patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.