Foundation Administrative Assistant

Valley Hope Addiction Treatment & Recovery•Norton, KS

2d•Onsite

About The Position

Valley Hope is hiring a full-time Foundation Administrative Assistant for its Foundation team, based in the organization’s Norton, Kansas office. Valley Hope provides addiction treatment and recovery support and describes its mission as restoring lives affected by addiction and supporting lifelong recovery. The role provides administrative and operational support for Foundation activities, including maintaining donor records and databases, supporting donor stewardship and communications, preparing reports, tracking supplies, and maintaining records and documentation. The assistant also supports financial, compliance, and recurring year-end processes; completes other assigned duties and projects; and participates in required meetings, development, and training. The position works in an office setting during traditional hours, with overtime as necessary.

Requirements

One year of work experience emphasizing office administration.
Valid and unrestricted driver’s license.

Nice To Haves

Associate degree with an emphasis in business administration.
Two years of work experience emphasizing office administration.

Responsibilities

Maintain the Foundation donor database, including accurate donor records, updates, and routine maintenance to support data integrity and compliance.
Provide administrative support for Foundation operations, including data entry, document preparation, filing, mail distribution, and general office functions.
Assist with donor acknowledgments, maintain communication and mailing lists, and coordinate mass mailings.
Prepare and maintain donation, pledge, expense, and credit card reports, and support accounting, audit, and year-end processes.
Track Foundation office and staff supply inventory.
Record patient essential and facility improvement distributions.
Support HIPAA requirements, charitable solicitation registrations, and compliance with Foundation policies and procedures.
Coordinate recurring monthly, fiscal year-end, and calendar year-end administrative activities according to departmental procedures.
Maintain Foundation records, reports, and documentation supporting fundraising, donor relations, and operations.
Perform other assigned administrative duties and special projects.
Adhere to Valley Hope philosophies, policies, and procedures, as well as requirements of other regulating bodies.
Participate in assigned staff meetings, staff development, and required training.
Communicate professionally and tactfully with patients, coworkers, management, clients, and vendors, treating people with respect and consideration.