Foundation Administrative Assistant

Valley Hope•Norton, KS

2d•Onsite

About The Position

The Foundation Administrative Assistant supports Valley Hope Foundation operations from its Norton, Kansas office. The role maintains the donor database and records, supports donor stewardship and communications, prepares financial and operational reports, tracks supplies, and assists with compliance and recurring administrative processes. The position also performs general office duties and special projects, follows Valley Hope policies and procedures, participates in required meetings and training, and communicates professionally with patients, coworkers, management, clients, and vendors.

Requirements

At least one year of work experience emphasizing office administration.
Valid and unrestricted driver’s license.

Nice To Haves

Associate degree emphasizing business administration.
At least two years of work experience emphasizing office administration.

Responsibilities

Maintain the Foundation donor database, including accurate donor records, updates, and routine database maintenance to support data integrity and compliance.
Provide administrative support, including data entry, document preparation, filing, mail distribution, and general office functions.
Assist with donor acknowledgments, maintain communication and mailing lists, and coordinate mass mailings.
Prepare and maintain donation, pledge, expense, and credit card reports, and support accounting, audit, and year-end processes.
Track Foundation office and staff supply inventory.
Record patient essential and facility improvement distributions.
Support HIPAA requirements, charitable solicitation registrations, and compliance with Foundation policies and procedures.
Coordinate recurring monthly, fiscal year-end, and calendar year-end administrative responsibilities according to departmental procedures.
Maintain Foundation records, reports, and documentation supporting fundraising, donor relations, and operations.
Perform other administrative duties and assigned special projects.
Adhere to Valley Hope philosophies, policies, procedures, and requirements of other regulating bodies.
Participate in assigned staff meetings, staff development, and required training.
Communicate professionally and tactfully with patients, coworkers, management, clients, and vendors, treating others with respect and consideration.