Foundation Administrative Assistant

Valley Hope Addiction Treatment & Recovery•Norton, KS

1d•Onsite

About The Position

Valley Hope has an exciting opportunity for a Foundation Administrative Assistant to join our Valley Hope Foundation team! This position will be based out of our office located in Norton, KS. Valley Hope restores lives affected by addiction and supports lifelong recovery. At Valley Hope, our mission comes to life through our core values of Character, Compassion, and Commitment. Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? If so, Valley Hope welcomes you! With a near 60-year legacy of helping patients and families, Valley Hope is nationally known as a trusted provider of addiction treatment and recovery support. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization.

Requirements

One (1) year of work experience with an emphasis on office administration
Valid and unrestricted driver’s license

Nice To Haves

Associate degree with emphasis in business administration.
Two (2) years of work experience with an emphasis on office administration

Responsibilities

Maintain the Foundation donor database by ensuring accurate donor records, processing updates, and completing routine database maintenance to support data integrity and compliance.
Provide administrative support for Foundation operations, including data entry, document preparation, filing, mail distribution, and other general office functions.
Support donor stewardship by assisting with acknowledgments, maintaining communication and mailing lists, and coordinating mass mailings.
Prepare and maintain financial and operational reports, including donation, pledge, expense, and credit card reports, while supporting accounting, audit, and year-end processes.
Track Foundation inventory of office and staff supplies.
Record patient essential and facility improvement distributions.
Assist with regulatory and organizational compliance by supporting HIPAA requirements, charitable solicitation registrations, and established Foundation policies and procedures.
Coordinate recurring administrative activities, including monthly, fiscal year-end, and calendar year-end responsibilities, as outlined in departmental procedures.
Maintain Foundation records, reports, and documentation to support fundraising, donor relations, and operations.
Perform other administrative duties and special projects assigned.
Adheres to Valley Hope’s philosophies, policies, and procedures as well as any other regulating bodies.
Participates in all assigned staff meetings, staff development, and training as required.
Interacts and communicates with others (patients, co-workers, management, clients, and vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position.