Administrative Assistant, CHOC Foundation

CHOC • Centrum, FL

3d • $23 - $38 • Onsite

About The Position

The Administrative Assistant coordinates and performs department/unit administrative activities including, but not limited to, filing, scheduling, performing duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information for staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility. Provides training and orientation for new staff and troubleshoots office technologies.

Requirements

• Minimum two (2) years of clerical or administrative support experience.
• Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access.
• Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job.
• Knowledge of computer systems and software used in functional area.
• Excellent verbal and written communication skills
• Excellent critical thinking, judgment, and problem-solving skills.
• Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.
• Bending
• Carry Objects
• Climbing
• Keyboard use/repetitive motion
• Pinching/fine motor activities
• Push/Pull
• Reaching forward
• Reaching overhead
• Sitting
• Squat/kneel/crawl (Squad & Knee)
• Standing
• Talk or hear
• Taste or smell
• Twisting
• Walking
• Wrist position deviation
• Lifting (Floor to waist level) - Constant 67 or more%
• Lifting (Floor to waist level) - Frequent 36-66%
• Lifting (Floor to waist level) - Occasional 0-35%
• Lifting (Waist level and above) - Constant 67 or more%
• Lifting (Waist level and above) - Frequent 36-66%
• Lifting (Waist level and above) - Occasional 0-35%
• Color Discrimination
• Depth Perception
• Far Vision
• Hearing
• Near Vision
• Airborn Communicable Disease
• Bloodborne Pathogens
• Chemical
• Dust Particular Matter
• Extreme Noise Levels
• Extreme Temperatures
• Radiation
• Uneven Surfaces or Elevations

Nice To Haves

• Three (3) years of administrative experience.
• Associate degree.
• Typing at 50 words per minute.
• CA Driver's License required for POM employees only.

Responsibilities

• Coordinates and performs department/unit administrative activities
• Filing
• Scheduling
• Financial record keeping
• Payroll
• Coordination of meetings and conferences
• Obtaining supplies
• Coordinating direct mailings
• Working on special projects
• Answering non-routine correspondence
• Assembling highly confidential and sensitive information
• Coordinating functions to ensure smooth operations
• Planning and executing projects within scope of responsibility
• Providing training and orientation for new staff
• Troubleshooting office technologies

Benefits

• CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED