Administrative Assistant, Foundation and Community

Point72 • Stamford, CT

4h • $75,000 - $85,000

About The Position

The Foundation and Community team supports Point72's Office of Inclusion & Community and Cohen Philanthropies, which includes the Steven and Alexandra Cohen Foundation, the Amazin' Mets Foundation, and the AMC Innovative Health Foundation. The Office of Inclusion & Community is responsible for fostering an environment of acceptance, collaboration, and giving at Point72. It supports employee engagement activities such as networking opportunities, volunteer events, and a speaker series, among other programming. Point72 and Cohen Philanthropies share leadership and often collaborate on initiatives to strengthen their collective efforts. This exciting opportunity offers you the ability to work within a highly collaborative team across multiple organizations, where no two days are the same.

Requirements

• Minimum 2 years of related administrative experience, nonprofit or executive support experience a plus, and/or significant related internship experience
• Bachelor’s or Associates degree from an accredited university
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Ability to self-manage, prioritize assignments across teams and functional areas, and meet multiple deadlines with accountability
• Proven problem-solving skills and ability to follow up appropriately on process and procedural issues
• Excellent verbal and written communication skills, with tact, professionalism, accuracy, and strong attention to detail
• Discretion in handling confidential matters and demonstrated ability to interact with and support senior leaders
• Willingness to support Foundation and Community events outside office hours and travel occasionally to New York City for meetings and events

Responsibilities

• Support the Foundation and Community teams with administrative coordination
• Manage team calendars and coordinate internal and external meetings across teams, leaders, and community stakeholders
• Prepare meeting logistics, including conference room setup, catering orders, materials, call details, and post-meeting breakdown
• Assist with planning and executing events that support the Office of Inclusion & Community and the Foundations
• Coordinate work-related travel for team members and process related expense reports accurately and on time
• Provide phone coverage, support conference call setup, and help ensure communications are handled professionally and efficiently
• Partner with Facilities to maintain the Foundation and Community team office building and address facilities concerns as they arise
• Manage office inventory, place supply orders, monitor department subscriptions, and help address technology-related requests
• Maintain organized records through data entry, tracking, file organization, and administrative support for ongoing team initiatives
• Provide vacation coverage for team members, support executives as needed, and contribute to special projects as assigned

Benefits

• Fully-paid health care benefits
• Generous parental and family leave policies
• Volunteer opportunities
• Support for employee-led affinity groups representing women, people of color and the LGBT+ community
• Mental and physical wellness programs
• Tuition assistance
• A 401(k) savings program with an employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree