Administrative Assistant - Community Development

West Valley City•West Valley City, UT

17h•$22 - $30•Onsite

About The Position

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

Requirements

Graduation from a standard high school or equivalent.
Two years’ experience of administrative, office, or related work experience or any equivalent combination of education and/or experience.
Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills.
Ability to establish and maintain effective working relationships with employees and the public.
Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.
Possess a valid Utah driver’s license or have the ability to obtain one
Ability to work independently
Ability to communicate clearly and professionally.
While performing the duties of this job the employee is regularly required to sit, talk, and hear.
Specific vision abilities required by this job include close vision.
This position requires the ability to type, organize digital files, and converse on the phone for extended periods of time.

Nice To Haves

Ability to communicate verbally in Spanish is preferred.

Responsibilities

Answers phone calls, emails, and questions at the front counter.
Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
Uploads documents into OnBase (document management system).
Ensures that digital files shared within the Division are organized, up-to-date, and accessible.
Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director.
Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
Ensures that required agendas and notices are prepared correctly and in a timely manner.
Performs other related duties as assigned.