Forms and Records Analyst 3 (FRA3) - Spokane

State of Washington • Spokane County – Spokane, WA

4d • Hybrid

About The Position

Our vision is to ensure that “ All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community". We are seeking a motivated Forms and Records Analyst (FRA3) to join our amazing Child Welfare Region 1 Discovery Team. Are you highly organized and have a strong attention to detail? Are you interested in a position that requires technical expertise to process and complete requests? If so, apply today to join our team as a Forms and Records Analyst 3 (FRA3). In this role, you will provide technical expertise and consultation to DCYF managers across Region 1. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information.

Requirements

• Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
• One year of experience as a Forms & Records Analyst 2.
• A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
• An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• A minimum of at least two years of driving experience and a valid driver’s license.

Nice To Haves

• Experience with the Public Records Act and /or Discovery processes.
• Working knowledge of DCYF policies, procedures, rules, and regulations.
• An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).

Responsibilities

• Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected in an unredacted and unaltered state.
• Respond in a timely and accurate manner to all regional Discovery requests from Social Service Specialists, the Attorney General's Office, and the Courts.
• Provide training and technical assistance to regional staff regarding Discovery Laws, Policies, and Procedures.
• Search and collect records to ensure all requested information and records in DCYF's possession are collected.
• Identify and redact information exempt from disclosure, provide records to the requester, and retain records related to requests in accordance with records retention requirements.
• Enter data into the Discovery/Disclosure tracking systems.
• Clarify with the requester, either verbally or in writing, if a Discovery/Disclosure request is unclear, vague, does not identify records, or is not clear on the date range.
• Research Discovery/Disclosure requests in Discovery/Disclosure tracking systems and in record archives to determine if DCYF has previously created Discovery/Disclosure Files associated with the request.
• Use Discovery/Disclosure redaction software programs.
• Travel to the courthouse to submit and pick up legal documents.

Benefits

• The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree