Food + Beverage Analyst and Systems Coordinator

bartaco•Philadelphia, NY

10d

About The Position

At bartaco, food is our passion. But people are our purpose. We invest in our team because our people are at the heart of what we do. We’re committed to creating an atmosphere where team members can learn, develop, and succeed every day. Whether you aspire to excel in a leadership, hospitality, or culinary role, bartaco is an environment that fosters growth and helps you achieve your goals. At bartaco, we’re guest-obsessed. Our mission is to create memorable moments for every guest, every time. It’s who we are. The F&B Analyst is the analytical engine behind bartaco’s bar program as well as F&B platforms. This is a new role built to bring data rigor, financial precision, and technology-forward thinking to an operation that spans 32 restaurants and hundreds of SKUs. You will own the numbers — not report on them to someone who owns them, but genuinely own them — and turn raw data into decisions that move the business. This role sits at the intersection of finance, operations, and technology. You’ll work closely with the Beverage Director on operational context and to ensure the Beverage Director maximizes time in restaurants and not on a laptop; with the Director of Purchasing on vendor cost intelligence; and with the Controller’s team to ensure F&B cost reporting integrates cleanly into period-end close. If you love a clean spreadsheet, get excited about AI- driven automation, and believe that bad data costs real money, this role was built for you.

Requirements

Bachelor’s degree in Finance, Accounting, Economics, Statistics, or a related field
3+ years of experience in financial analysis, restaurant analytics, or food & beverage operations with a strong quantitative focus
Proficiency in Excel or Google Sheets at an advanced level; SQL or Python a strong plus
Experience with beverage management platforms (Craftable, Bevager, or similar) and POS systems (Toast, Micros, Aloha)
Demonstrated ability to turn complex data into clear, actionable narratives for non-financial stakeholders
Curiosity about AI tools and automation and then actions to implement and improve systems and functions through the use of AI and other technologies
Efficiency and finding excitement in working “for operations”
High attention to detail with a low tolerance for data that doesn’t add up
Ability to work independently and manage multiple reporting deadlines without dropping balls
Never accepting “something is off” as an answer – and then going and getting the answer and resolving the problem

Responsibilities

Own Actual vs. Theoretical (AvT) analysis for the beverage and culinary program — you are the single point of accountability for identifying, investigating, and reporting variance across all locations
Partner with the Beverage Director to provide operational context for variance and drive field-level corrective action
Partner with the Director of Purchasing to provide operational context and insights that drive cost performance
Establish and maintain AvT benchmarks by category, daypart, and unit type
Produce and distribute weekly prime cost reporting with beverage-specific commentary — not just numbers, but insight
Build and maintain beverage mix analysis by daypart, category (liquor / beer / wine / NA), and location to identify trends, outliers, and opportunities
Support period-end close processes in coordination with the Controller’s team, providing accurate Beverage cost data and variance explanation that integrates with broader F&B cost reporting
Monitor cost fluctuations, flag material changes to purchasing and finance, and recommend mitigation strategies
Cost all new recipes at the time of development — providing margin analysis and flagging items that don’t meet brand thresholds before they launch
Maintain a living recipe cost database that reflects current ingredient pricing and is updated with each vendor price change
Partner with the Director of Purchasing on cost negotiations by providing data on recipe sensitivity to ingredient price movements
Own the brand’s approach to F&B inventory management — methodology, cycle count cadence, variance thresholds, and corrective action protocols with a specific focus on the beverage program
Partner with unit-level bar managers to ensure inventory processes are understood, consistently executed, and producing reliable data
Serve as the primary administrator for Craftable, Bevager, or equivalent beverage management platforms owning configuration, user access, recipe builds, and daily data integrity
Maintain active integration between the beverage platform and POS systems (Toast, Micros) to ensure sales data flows accurately into cost reporting
Identify and implement AI-driven enhancements to reporting, data processing, and anomaly detection within the beverage analytics stack
Act as the bridge between beverage operations and technology — translating operator needs into system solutions
Manage software system user access, onboarding of new locations and vendors, and platform settings across departments