Food & Beverage Administrative Coordinator (Full Time)

Terranea Resorts • Rancho Palos Verdes, CA

8d • Onsite

About The Position

The Food and Beverage Administrative position will handle all administrative duties for the Food and Beverage Director. This role involves managing various administrative tasks, coordinating special events, and ensuring accuracy in online menus and offer details across different venues. The position requires strong organizational skills, excellent communication, and a high commitment to upholding company standards.

Requirements

• Must be able to speak, read, and write English
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Requires organizational skills for a variety of tasks, including, but not limited to: scheduling meetings, effectively communicating to employees, and upholding Terranea standards.
• Must be able to exhibit fairness and impartiality to employees.
• Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
• Knowledge of hotel Food and Beverage operations.
• Knowledge of food and alcoholic beverages.
• Must have a minimum of 2 years’ experience in a administrate role.
• Must have basic knowledge the following applications: Opentable, FairHarbor, Single Platform, Birchstreet, All Microsoft applications.

Nice To Haves

• Previous guest relations training preferred
• Previous experience in hospitality industry, preferably a 4/5 star hotel

Responsibilities

• Fulfill administrative duties assigned by the Food and Beverage Director.
• Write announcements for promotions and new team members as requested.
• Create announcements for Food and Beverage offerings for holidays and special events.
• Schedule meetings/appointments for the Food and Beverage Director.
• Birchstreet ordering.
• Food and Beverage office supply ordering as needed.
• Handle holiday invoice processing as requested.
• Complete and file Food and Beverage Manager expense reports.
• Handle special events approved by the Director of Food and Beverage.
• Special Event coordination includes meeting and corresponding with clients during the initial phase of the buyout details.
• Work with the Executive Chef and or Chef de Cuisine for menus and buffets and seating configuration with the department managers.
• Work with the Department Managers for all logistics and timing for the event up to and including PSAV requirements.
• Reconcile billing accuracy with accounting for all buyout events.
• Take notes for F&B planning meeting/walkthroughs and send out as requested by the Food and Beverage Director.
• Coordinate Music and Entertainment scheduling and billing from talent agents.
• Assist with power points, spreadsheets, other documents as requested by the Food and Beverage Director.
• Lead contact for Openable administrate duties for all venues to ensure all online menus are updated and accurate.
• Ensure that all pertinent data for venues are updated as needed.
• Lead contact for FairHarbor administrative duties for all venue to ensure all offer details are accurate and up to date.
• Requires high morals, ethics, organization, and a high commitment to this role.

Benefits

• group medical
• dental
• vision
• life
• disability benefits
• pre-tax flexible benefit plan for healthcare and dependent care reimbursement
• employee assistance program
• paid time off/sick time
• 401(k) plan with a company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed