Food & Beverage Administrative Assistant
About The Position
Carmel Country Club is seeking an organized, detail-oriented and personable Food & Beverage Administrative Assistant to support daily dining and event operations. This full-time position blends the back of the house operations and the front of the house to give the Events, and Food & Beverage Departments a polished front. Country Clubs are multi-faceted, robust facilities and this role is essential in pulling multiple areas together. This is a Tuesday through Saturday position, from 9:00 AM - 5:30 PM, with occasional evening or weekend work requested on advanced notice.
Requirements
- Organized
- Detail-oriented
- Personable
- Ability to work Tuesday through Saturday, 9:00 AM - 5:30 PM.
- Willingness to work occasional evening or weekend hours with advanced notice.
- Basic food & beverage knowledge, especially regarding allergens and dietary restrictions.
- Must be at least 16 years of age.
- Must have a youth certificate filed (if applicable).
Nice To Haves
- Experience in a similar role at a country club or hospitality setting.
- Proficiency in creating event signage, menus, and collateral.
- Experience with website assistance.
- Strong communication and interpersonal skills.
- Self-starter attitude.
- Ability to notice opportunities to improve different functions.
Responsibilities
- Fills in on breaks for the Front Desk Receptionist, takes over when the main Receptionist is out for PTO, and closes the Front Desk area daily.
- Answers phones, directs inquiries, greets and directs guests upon arrival, calms member’s concerns, and serves as a point-person for all Club-related questions.
- Takes a limited amount of member orders, creates BEOs (Banquet Event Orders), ensures information is distributed correctly, distributes BEO packets weekly, and attends weekly BEO meetings.
- Supports overall Club Communication.
- Serves as the point person for holiday To-Go orders for membership.
- Develops an awareness and understanding of allergens and dietary restrictions, maintaining constant communication with Culinary Leads.
- Offers a wide range of creative support, including event signage, menus, and F&B collateral.
- Gathers Club knowledge to answer internal team and external member questions, including website assistance for members.
- Acts as the point person for creating visuals for various events, along with other administrative and operational support.
- Acts as the staff-liaison with Women members via a Women’s Lounge.
- Prints marketing signage and materials weekly.
- Creates an overview of events and Food & Beverage happenings weekly.
- Creates buffet cards and creative menus weekly.
- Distributes BEO packs weekly.
- Answers calls and directs guests daily.
- Stocks a women’s area with food & beverage items and supplies and provides upkeep daily.
- Provides administrative maintenance as needed and performs other miscellaneous tasks.
Benefits
- Competitive wages paid biweekly
- Paid time off
- Cost-shared medical & prescription benefits
- Club paid basic life insurance, long and short-term disability
- Dental, vision, life insurance
- Health Savings Account
- 401k with Club match for eligible team members
- Daily meals, sodas, and ice cream
- Golf and tennis playing privileges
- Discounts on items in our Tennis and Golf shops
- Training and growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
