Food and Beverage Administrator

Discovery Land Company•Bridgehampton, NY

19d•$25 - $30•Onsite

About The Position

The Hills, set in East Quogue, New York, is seeking a Food & Beverage Administrator to join the Food & Beverage and Culinary Departments. The Food & Beverage Administrator will play a crucial role in ensuring the efficient functioning of our food and beverage operations including inventory management, administrative support, compliance and safety, and communication and coordination. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Requirements

Proven experience in a similar role within the food and beverage industry, with a strong understanding of inventory management, procurement processes, and administrative procedures.
Excellent organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
Strong attention to detail and accuracy in data entry and record-keeping.
Proficiency in Microsoft Office Suite and inventory management software.
Knowledge of health and safety regulations and food hygiene standards.
Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
Must be able to work flexible work hours/schedule including evenings, weekends, and holidays.
Long hours may be required due to business demands.
Ability to work in a team environment.
Ability to stay calm and focused during the busiest of times.
Ability to read, write, speak, and understand English; additional languages preferred.
Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Nice To Haves

Bachelor's degree in Hospitality Management, Business Administration, or related field preferred.

Responsibilities

Overseeing the procurement and inventory management of food, beverages, and supplies.
Monitoring stock levels, identifying shortages, and placing orders as needed to maintain optimal inventory levels.
Coordinating with suppliers to negotiate pricing, place orders, and ensure timely delivery.
Handling administrative tasks such as data entry, record-keeping, and maintaining documentation related to inventory, orders, and invoices.
Assisting with scheduling and coordinating staff shifts, ensuring adequate coverage during peak hours.
Providing support to the management team with various administrative tasks as required.
Ensuring compliance with health and safety regulations and food hygiene standards.
Conducting regular inspections to maintain cleanliness and sanitation standards in food storage and preparation areas.
Assisting in the implementation of procedures to minimize waste and maximize efficiency in food and beverage operations.
Liaising with kitchen staff, servers, and other team members to coordinate orders, resolve issues, and ensure smooth communication flow.
Collaborating with the management team to develop and implement strategies for improving operational efficiency and guest satisfaction.
Communicating effectively with suppliers, vendors, and external partners to address inquiries, resolve issues, and maintain positive relationships.