FOIA / Human Resources Analyst

Virginia Information Technologies Agency•Richmond, VA

8d•$59,754 - $79,000•Hybrid

About The Position

Join the HR and Administration team at the Virginia Department of Accounts (DOA)! The Department of Accounts (DOA) is seeking a qualified state employee to serve as the primary agency contact for FOIA requests, and also to support the Human Resources department. DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Requirements

Knowledge of applicable human resources laws and regulations.
Experience with personnel file management and utilizing an HRIS system.
Ability to provide excellent customer service to diverse customers.
Ability to apply policies to staff inquiries.
Ability to work independently and as part of a team.
Ability to interpret and apply policies and regulations.
Ability to problem solve.
Ability to present training.
Ability to maintain confidentiality.
Ability to conduct and apply research.
Ability to consistently meet deadlines.
Ability to analyze data.
Experience handling confidential information.
Strong oral and verbal communication skills.
Proficiency with Microsoft Office (Word and Excel).
Strong organizational skills.
Ability to consistently perform accurate data entry and form completion.
Ability to display strong prioritization and time management skills.

Nice To Haves

Experience with state FOIA processes.
Current FOIA training or the ability to complete recommended FOIA training for state agencies.
Experience with state HR policies and procedures.
Education or professional experience in human resources or a related field.
Experience keying HR transactions in an HRIS.
Experience with administrative tasks associated with of HR, payroll, and/or benefits administration.
Experience with state-specific HR polices, procedures, forms, and transactions.
Experience working Cardinal (Oracle PeopleSoft) HCM and/or Cardinal FIN.

Responsibilities

Receiving and logging FOIA requests.
Researching and coordinating with DOA units internally to gather requested data.
Ensuring data provided is appropriately redacted.
Developing responses for agency and OAG approval.
Responding to the requesters within statutory deadlines and providing cost estimates.
Supporting the agency HR department with the administration of state human resource benefits and services for the agency staff.
Accurate and timely processing of personnel transactions and required paperwork within associated HR, payroll, and benefits systems.
Serving as an additional HR liaison with the Payroll Service Bureau, facilitating communication and uploads within the PSB customer portal.
Supporting the recruitment process by scheduling interviews and coordinating details, communicating with candidates, completing reference checks, ensuring required pre-employment steps are completed timely, and serving as a liaison for incoming staff once job offers are selected.
Keying personnel transactions within the Cardinal HCM system.
Supporting the creation and maintenance of personnel, separation, benefits, and recruitment files.
Ensuring the accuracy, confidentiality, and integrity of personnel records, ensuring compliance with state and agency requirements.
Supporting leave and absence management for staff, including documentation pertaining to VSDP, FML, and parental leave.
Supporting the administration of employee benefits programs, including health insurance, flexible spending accounts, retirement plans, life insurance, posting and distribution of required notices, and other applicable benefits.
Assisting with new hire and benefits orientations, and overseeing onboarding and offboarding of staff.
Serving as a backup coordinator for agency staff parking and ID badges.
Coordinating details for employee recognition events.
Serving as an additional resource to agency staff to answer HR, policy, and benefits questions.
Performing other HR duties as assigned by the Director of Human Resources.