FOIA and Records Specialist

Town of Greenwich•Greenwich, CT

3d•Onsite

About The Position

Coordinates and administers Freedom of Information Act (FOIA) requests and submission of records in response to court orders. Successful candidate must pass background check conducted by the Greenwich Police Department. This position is within the Police Department, is a bargaining unit position with LIUNA - D, and is classified as Exempt under FLSA. The role reports to the Deputy Chief.

Requirements

Bachelor’s Degree from a college or university.
At least three (3) years of experience in performing research and data analysis.
Demonstrated knowledge of the Connecticut Freedom of Information Act (CGS Title 1, Chapter 14), as well as other applicable information, laws, and pertinent court cases.
Proven knowledge of Connecticut criminal and civil court procedures for the subpoena of records (CGS Titles 52 and 54).
Demonstrated knowledge of police organizational structure, policy, operations, terminology, programs, functions, filing systems, and records storage procedures.
Proven ability to discern sensitive and classified information.
Demonstrated ability to analyze problems, issues, and facts to determine appropriate response.
Demonstrated verbal and written communication skills.
Proficiency in the operation of a personal computer and the use of software such as, Microsoft Word, Microsoft Excel, Microsoft Access, and PowerPoint.
Valid motor vehicle operator’s license.
Must pass background check conducted by the Greenwich Police Department.

Responsibilities

Receives and reviews FOIA requests and assigns them to the appropriate departmental personnel for response.
Manages and maintains FOIA requests in an automated database, tracking outstanding cases, ensuring information is obtained and a timely response provided to the requester.
Conducts a detailed review of sensitive, classified documents and files to determine whether, under the terms of FOIA, the documents should be redacted or withheld in their entirety.
Determines whether to charge, reduce or waive fees.
Assists with the review and analysis of appeals both of denials of records requested under FOIA and of the imposition of fees.
Reviews and redacts documents that are the subject of FOIA litigation; prepares Vaughn indexes for withheld or redacted documents.
Prepares, in conjunction with the appropriate GPD Command Staff, written responses to FOIA requests as well as to court orders for GPD records and documents.
Reviews and redacts video footage subject to FOIA request or court order.
Ensures the adequacy of searches and that documents produced by GPD personnel are appropriately responsive and complete.
Performs other related duties as assigned.
Supports Town policy and philosophy.