FMLA Coordinator (Human Resource Analyst 1)

Commonwealth of Pennsylvania•Dauphin County, PA

5d•Hybrid

About The Position

Step into a meaningful role as an FMLA Coordinator with the Liquor Control Board, Human Resources, Systems and Services Division. With our team, you will oversee activities and complete processing actions for Family and Medical Leave Act (FMLA), modified duty, and other leave related programs. Your work will help ensure fair and timely decision making; guide employees, supervisors, and managers through key processes; and support employees during challenging life events. Apply now to join a team that makes a real difference every day. DESCRIPTION OF WORK This position is responsible for administering multiple programs to ensure accuracy, fairness, and compliance across all cases. Work utilizes SAP and Excel for processing, reporting, and tracking activities. As FMLA Coordinator, you will perform the following duties: Request Processing: Review FMLA and LWOP (leave without pay) requests and analyze required forms and documentation to provide accurate and timely approval or disapproval Time Advisor: Complete processing actions to ensure absences are calculated and coded correctly, review reports, research errors, and prepare corrections Program Coordination: Oversee and review requests made through leave programs including additional sick family leave, leave donation program, and the non-work-related modified duty program Case Investigation: Examine suspicious medicals including those with altered dates and prepare reports of findings Employee Guidance: Provide direction to employees and supervisors on leave rules and documentation requirements Record Monitoring: Track deadlines, usage, and entitlement periods across all assigned programs. Interested in learning more? Additional details regarding this position can be found in the position description . Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to four days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Requirements

Successful completion of the Human Resource Management Trainee program (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
One year as a Human Resource Assistant 2 or an Equal Opportunity Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
One year of paraprofessional analytical experience and a bachelor’s degree; or
An equivalent combination of experience and training.
Meet the PA residency requirement.
Be able to perform essential job functions.
Pass a background investigation.
No felony conviction within the last ten years of their prospective date of employment.
Other criminal convictions will be reviewed on a case-by-case basis.

Nice To Haves

Securely configured high-speed internet connection and work from an approved location inside Pennsylvania (for telework).

Responsibilities

Oversee activities and complete processing actions for Family and Medical Leave Act (FMLA), modified duty, and other leave related programs.
Ensure fair and timely decision making.
Guide employees, supervisors, and managers through key processes.
Support employees during challenging life events.
Administer multiple programs to ensure accuracy, fairness, and compliance across all cases.
Review FMLA and LWOP (leave without pay) requests and analyze required forms and documentation to provide accurate and timely approval or disapproval.
Complete processing actions to ensure absences are calculated and coded correctly, review reports, research errors, and prepare corrections.
Oversee and review requests made through leave programs including additional sick family leave, leave donation program, and the non-work-related modified duty program.
Examine suspicious medicals including those with altered dates and prepare reports of findings.
Provide direction to employees and supervisors on leave rules and documentation requirements.
Track deadlines, usage, and entitlement periods across all assigned programs.