Floating Accounting Specialist (AP-Focused)

External • Miami, FL

19d • Onsite

About The Position

The Accounting Department Floating Support Specialist is a flexible, detail‑oriented role designed to support multiple functions within the accounting department as operational needs evolve. At this time, the position will primarily support the Accounts Payable (AP) department, assisting with invoice processing, vendor communication, payment workflows, and other AP‑related tasks. As departmental needs shift, this role may also provide coverage across additional accounting functions. This position plays a key role in maintaining continuity during peak periods, staff absences, and ongoing system transitions. The ideal candidate is highly organized, comfortable working across multiple platforms, and adaptable in a fast‑paced environment. This is an onsite position in our Miami office.

Requirements

• Understanding of basic accounting principles related to Accounts Payable
• 1+ years of experience in accounts payable role
• Exceptional organizational skills and attention to detail
• Strong communication and interpersonal abilities
• Technical proficiency
• Experience processing invoices, reviewing documentation, and performing data entry with high accuracy
• Ability to identify discrepancies and resolve vendor issues professionally
• Familiarity with AP workflows such as invoice approval routing, payment cycles, and vendor maintenance
• Comfort working with accounting systems and performing lookups, verifications, and reconciliations
• Exceptional follow‑up and organizational skills
• Strong phone communication skills and comfort with frequent outbound calls
• Ability to navigate Excel and learn new computer programs efficiently
• Strong attention to detail and time management skills
• Experience in roles requiring detailed tracking, follow‑up, or case/status management
• Experience using spreadsheets or tracking tools to manage workflows

Nice To Haves

• Experience in law firm accounting department is a plus
• Adaptable and comfortable working in an environment undergoing system and process changes
• Willingness to learn new systems and workflows as the firm modernizes its technology stack
• Collaborative mindset with the ability to shift priorities as department needs change

Responsibilities

• Process vendor invoices with accuracy and attention to detail
• Review invoices for proper coding, approvals, and supporting documentation
• Support the Accounting Team by entering and reconciling accounts payable invoices utilizing QuickBooks and our legal software.
• Act as a liaison between the Accounting Team and the attorneys' assistants to facilitate timely payment of invoices.
• Assist with weekly payment runs, including preparing batches and verifying payment data
• Reconcile vendor statements and resolve discrepancies
• Communicate with vendors regarding payment status, missing documentation, and issue resolution
• Maintain organized AP records and ensure timely updates in tracking systems
• Provide flexible support across billing, collections, payments, reconciliations, and general administrative tasks as assigned
• Navigate and work efficiently across multiple systems, including legacy platforms and newly implemented systems during the transition period
• Accurately track tasks, follow‑ups, and statuses using spreadsheets and internal tracking tools
• Conduct frequent outbound phone calls to follow up on outstanding items, resolve issues, and obtain needed information
• Maintain clear documentation and timely updates to ensure accurate reporting and handoffs
• Support process improvements and assist with testing, training, and adoption of new systems as they are rolled out
• Ensure deadlines are met while maintaining a high level of accuracy and attention to detail
• Work independently in a remote environment while remaining responsive, accountable, and communicative with the team

Benefits

• Opportunity to grow within a litigation-focused legal team
• Stable role suited for individuals who thrive on structure, follow-through, and ownership of their work
• Hourly rate depending on depth and years of experience
• Annual performance reviews with potential for increase in salary
• Flexible work hours
• Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insurance
• Optional Critical Illness Insurance
• Optional Cancer Insurance
• Optional Hospitalization Insurance
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employment
• Paid time off (PTO) to support your overall well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed