AP & Accounting Specialist
About The Position
The AP & Accounting Specialist supports the organization’s accounting operations by performing core accounting activities while providing day-to-day oversight of the accounts payable function. This role plays a key part in ensuring timely invoice processing, accurate expense coding, and compliance with company policies and GAAP, while also supporting month-end close and financial reporting activities. This position is ideal for a developing accounting professional who is hands-on, detail-oriented, and ready to take ownership of processes while gaining supervisory experience in a controlled, junior-level capacity.
Requirements
- Bachelor’s degree in Accounting or Finance (or equivalent practical experience).
- 2–4 years of accounting or accounts payable experience.
- Working knowledge of accounting principles, policies, and procedures.
- Strong attention to detail with the ability to meet deadlines.
- Ability to research discrepancies and problem-solve independently.
- Proficiency in Microsoft Excel and general accounting software.
- Strong organizational, communication, and time-management skills.
- Ability to work collaboratively while also handling routine tasks independently.
Nice To Haves
- Experience supporting month-end close and audits.
- Prior experience coordinating or leading AP processes or workflows.
- ERP system experience (NetSuite or similar preferred).
- Intermediate Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).
Responsibilities
- Assist with month-end close activities, including preparation and posting of journal entries, bank reconciliations, and account reconciliations in accordance with GAAP.
- Maintain and review general ledger accounts and reconcile balance sheet accounts.
- Assist with intercompany transaction reconciliations.
- Support fixed asset tracking, disposals, transfers, and depreciation schedules.
- Assist with amortization schedules for prepaid expenses, intangible assets, and deferred costs.
- Provide support for treasury activities including ACH, wires, positive pay, and basic cash management.
- Assist with financial reporting and variance analysis.
- Support year-end audits by preparing schedules and responding to auditor requests.
- Oversee the day-to-day workflow of accounts payable activities, including invoice coding, verification, and processing.
- Review invoices for accuracy, proper approvals, and correct coding prior to payment.
- Match invoices to purchase orders or supporting documentation and resolve discrepancies.
- Research and resolve invoice discrepancies, vendor issues, and missing or duplicate payments.
- Enter invoice details into the accounts payable system and assist with check runs and electronic payments.
- Maintain active vendor files and ensure compliance with internal controls and documentation requirements.
- Assist with improving AP processes to ensure efficiency, accuracy, and timeliness.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
