Accounting Specialist AP/AR

Valley Medical Group•Greenfield, MA

13d•Onsite

About The Position

Valley Medical Group is looking for an Accounting Specialist AP/AR to join our Finance team and work in our Greenfield Health Center. If you are looking for a dynamic environment, this is your opportunity! This role is responsible for managing the full-cycle accounts payable process and supporting select accounts receivable activities, while ensuring compliance with healthcare regulations, internal controls, and accounting standards. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, regulated environment.

Requirements

Associate or Bachelor’s degree in Accounting, Finance, or related field (preferred)
2+ years of accounts payable or general accounting experience
Strong understanding of accounting principles and AP best practices
Excellent attention to detail and organizational skills
Ability to manage deadlines

Nice To Haves

Experience in the healthcare industry
Hands-on experience with NetSuite

Responsibilities

Process high-volume vendor invoices using bill capture in NetSuite with accuracy and timeliness
Match vendor invoices to packing slips, assign accurate general ledger coding, and enter invoices into the accounting system
Reconcile vendor statements and resolve discrepancies proactively
Communicate with VMG managers and external vendors to resolve invoice discrepancies
Ensure invoices are properly approved in accordance with company authorization policies and internal controls
Issue employee reimbursements and process patient billing refunds or overpayments
Prepare and process vendor payments (ACH, checks, wires)
Assist the Controller in identifying invoices for payment in accordance with vendor terms and cash flow requirements
Match invoices to accounts payable checks and maintain organized paid-invoice files
Maintain accurate AP records and update vendor files, including W-9s and banking information, in compliance with healthcare regulations and company policies
Assist with accounts receivable activities, including depositing checks and processing non-patient cash receipts
Prepare and issue monthly invoices, including rental, COBRA, and leave of absence
Maintain tax documentation and worksheets for the Massachusetts Sales and Use Tax Report
Prepare annual Federal 1099s
Assist with month-end close activities, including reconciling company credit card statements and general ledger accounts
Provide general accounting and administrative support, including ad hoc projects
Support external audits by providing AP documentation