Accounting AP Coordinator

Sound Income Group LLC•Fort Lauderdale, FL

34m•Onsite

About The Position

The Accounting AP Coordinator keeps our multi-company accounting operations running efficiently. You’ll handle daily invoices, credit card activity, and vendor management with accuracy and organization, ensuring smooth financial workflows across all entities. This role is ideal for someone who thrives in a fast-paced environment, values precision, and enjoys collaborating to optimize systems and support financial integrity. If you’re ready to make an impact with a mission-driven team that values integrity, innovation, and collaboration, we want to hear from you.

Requirements

Minimum 2 years of experience in Accounting, Bookkeeping, or AP support
High School Diploma Required, Higher education is a plus
Strong attention to detail and accuracy.
Ability to manage multiple priorities across several companies.
Excellent organizational and communication skills.
QuickBooks Desktop Enterprise
Microsoft Office Suite
Ability to work for extended periods at a desk using a computer.
Ability to lift up to 10 pounds if/when necessary.
Routine use of telephone and email.
Office-based role with potential travel to conferences, events, and satellite offices as needed.

Responsibilities

Review the Accounting A/P folder daily and ensure all incoming invoices are processed promptly.
Enter invoices into QuickBooks, including proper coding and attaching all supporting documentation.
Obtain required approvals for all invoices prior to payment processing.
Download and process Amazon invoices and other entities as required.
Enter all credit card charges for multiple companies into QuickBooks, coding transactions to the correct advisors, departments, or cost centers.
Record all daily ACH auto-pay transactions and ensure accurate posting.
Review and validate vendor invoices and payments, including monitoring for duplicate payments, suspicious vendor activity, and banking changes.
Collect and organize all required paperwork for new vendors, including W-9s and other compliance documentation.
Maintain accurate vendor records within QuickBooks.
Assist with vendor verification procedures to ensure accuracy, security, and compliance in all vendor-related transactions.
Complete monthly reconciliations for all company credit card accounts.
Assist with periodic reporting and provide supporting documentation as needed.
Process and enter year-end 1099 forms into the online system.
Collaborate with the accounting team and assist with additional tasks or projects as assigned.