AP Coordinator

Roessel Joy•Framingham, MA

About The Position

The Accounts Payable (AP) Coordinator is responsible for overseeing the day-to-day operations of the Accounts Payable department, including supervision of three AP Clerks. This role ensures the accuracy, timeliness, and integrity of the organization’s payables process, including check runs, reconciliations, and cash management activities.

Requirements

3+ years of Accounts Payable experience
Prior experience supervising or directly managing staff
Experience working with one or more major ERP systems
Strong verbal and written communication skills
Strong organizational and problem-solving abilities

Responsibilities

Supervise, support, and mentor three Accounts Payable Clerks
Monitor workload distribution to ensure timely processing of invoices and payments
Review and verify reconciliations prepared by AP staff
Provide coaching, guidance, and performance feedback
Report regularly to the Controller on team progress and departmental performance
Oversee and manage the full-cycle accounts payable process
Supervise and review check runs and electronic payment processing
Ensure proper approval workflows and authorization controls are followed
Verify accuracy of coding and account allocations
Maintain compliance with internal controls and accounting policies
Oversee cash disbursement activities
Monitor payment schedules to support appropriate cash flow management
Assist in maintaining strong financial controls related to payables
Investigate and resolve high-level vendor inquiries and discrepancies
Serve as the escalation point for complex AP issues
Maintain professional and effective vendor relationships
Assist the Controller with special projects and departmental initiatives
Support month-end and year-end closing activities as needed
Contribute to process improvement and system optimization efforts