Flight Assurance Administrative Specialist

AST SpaceMobile•Midland, TX

2d•Onsite

About The Position

The Flight Assurance Administrative Specialist provides essential administrative and operational support to the Flight Assurance Engineering team. This role is responsible for collecting, organizing, and managing compliance evidence, coordinating audit activities, maintaining lien registers, and ensuring the smooth flow of documentation across all flight assurance processes. This is an onsite position is based in Midland, TX and operates in a dynamic, safety-critical environment and requires the flexibility to work across rotating day, night, and weekend shifts.

Requirements

High school diploma or GED equivalent.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to work rotating shifts, including days, nights, weekends, and holidays.
Strong organizational skills with high attention to detail.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Clear written and verbal communication skills.
Reliable, punctual, and able to commit to an onsite work schedule.

Nice To Haves

Associate’s degree or coursework in Business Administration, Aviation, or a related field.
Prior experience in aviation, aerospace, or safety-regulated environment.
Familiarity with document control systems or compliance management tools.
Experience supporting engineering or technical teams in an administrative capacity.

Responsibilities

Collect, organize, and file compliance evidence packages in support of Flight Assurance Engineers.
Maintain accurate and up-to-date document control logs and version histories.
Ensure all evidence materials meet required formats, completeness standards, and submission deadlines.
Coordinate logistics for internal and external audits, including scheduling, room setup, and material preparation.
Assist engineers in compiling audit packages and tracking action items to closure.
Maintain audit calendars and send timely reminders to relevant stakeholders.
Consolidate and maintain the master Lien Register, ensuring entries are accurate, current, and properly categorized.
Track lien resolution status and escalate overdue items to the appropriate engineering leads.
Generate regular lien summary reports for team review meetings.
Prepare meeting agendas, capture minutes, and distribute action items following team meetings.
Support data entry and spreadsheet management using MS Office tools (Word, Excel, Outlook, PowerPoint).
Handle correspondence, filing, and general administrative tasks as directed by the engineering team.
Coordinate with cross-functional teams to track deliverables and ensure timely completion.